Workplace Experience Executive - Chennai, Tamil Nadu, , India
1 day ago
Job description
POSITION:
WORKPLACE EXPERIENCE EXECUTIVE
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Location:
Chennai
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Experience: 2–4 years
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Employment Type:
Full -time
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Reports to:
CFO / Finance Director
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About the Role<\/b>
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A proactive and well -organised Workplace Experience Executive to manage daily office
operations, support internal teams, and ensure smooth functioning of administrative
activities. Hands -on experience in office management, vendor handling,
documentation, and front -office support is essential.
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KEY RESPONSIBILITIES<\/b>
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1. Office & Facility Management
Oversee day -to -day office operations and housekeeping.
Coordinate with facility vendors (housekeeping, security, pantry, maintenance).
Monitor office supplies, raise purchase requests, and track inventory.
Ensure meeting rooms, common areas, and workstations are well -maintained.
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2. Front Office & Customer Handling
Manage reception desk, incoming calls, emails, and visitor entry.
Handle courier services—dispatch, tracking, and inward records.
Coordinate meeting schedules and support internal events.
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3. Documentation & Reporting
Maintain admin files, vendor contracts, AMC agreements, and compliance
documents.
Prepare and manage MIS reports: petty cash, admin expenses, monthly
dashboards.
Maintain employee attendance, access cards, ID cards (where applicable).
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4. Travel & Logistics Coordination
Arrange travel bookings, accommodation, cab services for employees.
Manage calendar schedules for internal meetings and external appointments.
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5. Procurement & Vendor Management
Collect quotations, compare pricing, and assist in vendor onboarding.
Ensure timely processing of vendor bills, follow -ups, and service delivery.
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6. HR & Onboarding Support
Support HR in onboarding, induction, documentation, and employee engagement.
Assist with maintaining staff records and leave/attendance registers.
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Requirements<\/h3>
Skills & Competencies
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Strong communication and interpersonal skills.
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Good knowledge of MS Office (Excel, Word, PowerPoint).
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Ability to multitask, prioritise, and follow processes.
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Experience in handling vendors, facility management, and administration.
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Problem -solving mindset and ability to work with minimal supervision.
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Qualifications
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Graduate in any discipline.
2–4 years of hands -on experience in office administration.
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Experience in corporate or consulting environment preferred
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