Administrative Assistant - Surat, India - Sahyog Placement Bhopal

    Sahyog Placement Bhopal
    Sahyog Placement Bhopal Surat, India

    1 week ago

    Default job background
    Full time
    Description

    Role Identifier

    Job Title

    Admin Associate

    Department

    Colour Academy

    Reporting to

    Technical Officer

    Grade

    Jobs Reporting Into

    Location/Unit

    Fixed Colour Academy

    Role Description

    Job Purpose

    Responsible for all the Admin Activities at Colour Academy.

    Primary Responsibilities

    Business Responsibility Areas

    (Please detail out at least 8-10 responsibility areas)

    Key Performance Indicators

    Main Responsibilities:

    Other responsibilities:

    Maintaining Material Register with all the relevant details (Inward/Outward)

    Tracking the material Consumption at a batch level

    Physical Verification of the material on Monthly basis & take corrective actions in case of any variation

    Collection & Expense Accounting-

    Keeping Track of all the Collection & expenses with relevant supporting.

    Asset Verification - Maintaining the register to record all the assets present in the Colour Academy

    Statutory Compliance - Complying to all the statutory norms by maintaining/displaying all the relevant documents in Colour Academy by taking a support from RCE/Commercial team

    Maintaining the attendance register at Colour Academy

    Training Master -Updating all the records related to training at Call centre on regular basis

    Coordination with Local Sales team for coordination on Training Schedule data

    Ensuring regular vendor payment and petty cash management

    Regular calling and follow ups with contractors/participants for communicating the training schedule

    MIS Reports -Sharing the Training data with all the other expense details to Brand Manager on monthly basis

    Scope of Work

    a) Financial Scope (Range of financial spend):

    • The role requires handling of petty cash and vendor payment.

    b) People Management Scope (Range of no. of Direct/ Indirect Reports):

    • Admin will be working in sync with training Associate and Marketing Associate, reporting to Technical Officer
    • There will be regular interaction with participants, face to face as well as telephonically

    c) Geography Coverage (Country-wide/ State-wide / Area-wide)

    • City specific (Wherever there is a fixed colour academy)

    d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):

    Key Interactions

    Internal

    • Technical Officer, Marketing Officer, Admin Officer, Colour Academy team

    External

    • Contractor/Painter, Vendors , Dealers

    Role Requirements / Specifications

    Qualifications

    • Essential Graduate in any discipline - 50% or above through full time, regular day course
    • Freshers can be considered
    • Engineers will not be considered
    • Applicants should be Indian Citizens or hold relevant residence status
    • Desired
    • Age - Less than 25 years
    • 50% and above for SSC and HSC

    Previous Experience

    • Essential
    • Desired
    • Admin related role for 6 months to 1 year at least

    Functional Competencies

    • MS Excel, Communication Skills, Basic Accounting

    Behavioral Competencies

    • Organizational skill, team spirit, stress management

    Additional Requirements

    Document Details

    Written By

    Satyam Gupta

    Date

    06/12/2017

    Validated By

    Date

    Approved By

    Date