Executive Assistant to Chief Executive Officer - Bengaluru, India - Solara Active Pharma Sciences

Description

• Maintain minutes of meetings (MOM) and share them with internal and external stakeholders.

• Provide administrative services such as managing the CEO/MD's diary, organizing internal and external meetings, planning events and teleconferences, arranging travel and accommodation, preparing travel itineraries, and correspondence, and prioritizing emails for the CEO/MD.
• Prepare agendas and carry out all the tasks assigned by the CEO/MD, such as reading, drafting letters, collecting and analyzing information, and initiating communication.
• Report directly to the CEO/MD and act as a point of contact for all internal and external contacts.
• Provide administrative support in the delivery of assignments and initiatives on behalf of the CEO/MD office, such as following up and completing departmental work plans.
• Ensure that all correspondence and relevant materials are produced in a timely and accurate manner.
• Coordinate departmental reports and documentation for Board meetings.
• Coordinate, attend, and take minutes for the CEO/MD's meetings and any other relevant meetings.
• Follow up on action points from meetings on behalf of the CEO/MD.
• Successfully completed critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO/MD's ability to effectively lead the company.
• Handle internal and external communication related to the CEO/MD's office.
• Always maintain confidentiality and privacy in respect of these and any other communications that are necessary and appropriate for the discharge of the role and responsibilities.