Tendering Officer - Kanpur, Uttar Pradesh

Job summary

The Tendering Officer is responsible for managing the entire tendering process — from identifying new tender opportunities to preparing and submitting competitive bids.

Responsibilities

• Identify and track potential tenders from government portals, private clients, and EPC opportunities.
• Study and analyze tender notices, RFQs, and bid documents to determine eligibility and scope.
• Conduct risk and feasibility analysis before tender participation.
• Prepare technical and commercial proposals in coordination with estimation, planning, and project teams.
• Ensure that BOQ, rate analysis, and cost estimations are accurate and competitive.
• Compile pre-qualification documents, vendor registrations, and statutory compliance records.
• Draft and finalize bid documents in line with tender requirements.
• Ensure timely submission of tenders both online and offline.
• Coordinate with design, procurement, and execution teams to gather inputs for tender proposals.
• Liaise with finance/accounts team for bid security, EMD, and bank guarantees.
• Maintain updated records of submitted tenders, client communications, and outcomes.
• Prepare reports on tender status, success ratios, and market analysis.
• Clarify queries by participating in pre-bid meetings with clients/consultants.
• Coordinate with vendors and subcontractors for quotations and technical compliance.
• Build and maintain strong relationships with clients, consultants, and government agencies.
• Ensure tenders are compliant with company policies, statutory regulations, and quality standards.
• Verify that all technical and commercial requirements are fulfilled.
• Stay updated on tender laws, procurement guidelines, and industry norms.
• Conduct competitor analysis for pricing and bidding strategies.
• Identify market trends, upcoming projects, and tendering opportunities.
• Provide strategic input to management for improving bid success rates.

Job description