Executive Assistant - Mumbai - Godrej Consumer Products Limited

    Godrej Consumer Products Limited
    Manufacturing / Mechanical
    Description

    Job Title: Executive Assistant

    Location: Mumbai

    Role Overview

    To provide comprehensive administrative, coordination, and operational support to the HOD, ensuring smooth functioning of day-to-day activities, effective communication, and efficient management of schedules, meetings, and departmental priorities.

    Key Responsibilities

    1. Administrative & Office Management

    • Manage the HODs calendar, schedule appointments, and coordinate internal/external meetings.
    • Organize travel arrangements including tickets, hotel bookings, itineraries, and reimbursements.
    • Maintain records, documents, and filing systems—both physical and digital.
    • Assist in organizing department events, reviews, workshops, and offsite meetings.

    2. Communication & Coordination

    • Act as a single point of contact between the HOD and internal/external stakeholders.
    • Draft and respond to emails on behalf of the HOD, ensuring timely communication.
    • Coordinate with cross-functional teams for follow-ups, approvals, and task updates.

    3. Operational Support

    • Support in managing departmental budgets, invoices, and purchase requisitions.
    • Track project timelines, deliverables, and follow up on key tasks assigned by the HOD.
    • Assist with onboarding coordination for new joiners within the department.
    • Provide end-user training and support for SuccessFactors modules and helpdesk tools.

    Qualifications & Experience

    • Graduate in any discipline
    • 2+ years of experience as an Executive Assistant (preferred experience supporting senior leadership).
    • Experience in corporate office environments is preferred
    • Excellent verbal and written communication skills.
    • Strong organizational and time-management abilities.
    • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
    • Ability to multitask and prioritize effectively.
    • High level of integrity, discretion, and reliability.
    • Problem-solving attitude and proactive approach.

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