HR and Admin Executive - Chennai, India - MYPROJECT

Description

The ideal applicant should have a humble yet outgoing demeanour and be confident in their capacity to assess a candidate's potential through deft questioning. They should have excellent organisational skills in order to build and maintain a pipeline of prospective candidates. Additionally, they should be actively contributing to employee motivation to create a cohesive employee engagement model in the workplace. They should encourage a company culture where employees can approach them with concerns and issues that they may have. As a Admin executive, the ideal candidate should be providing support in every workplace administration activity on a regular basis. They will be accountable for office management, helping improve company procedures, and ensuring the smooth running of regular activities.

KEY RESPONSIBILITIES AS HR:

• Maintain and develop pipeline of eligible candidates for future open positions and managing end to end recruitment.
• Conduct interviews via phone or in-person before bring it to line managers
• Schedule meetings and interviews with respective department teamleads
• Qualify or reject candidates based on interview feedback and resume reviews
• Serve as contact person for questions from candidates
• Meet weekly targets related to calls and emails
• Perform day to day operations of the HR functions and duties.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc)
• Maintaining employee attendance records in both Bitrix and biometrics.
• Reporting performance and salary reviews of candidates to higher management
• Deal with employee requests regarding human resources issues, rules, and regulations
• Provide timely and accurate communications and responses to enquiries for employees and managers
• Conduct individual audits and get Finance team final approval before payroll provider to process.
• Promote the right work environment in-office and a productive company culture
• Be a confidante for employees to communicate with them about their experience in the workplace and get feedbacks about improvement and suggestions
• Motivate employees to progress and grow in their respective roles to improve employee experience
• Help employees achieve their goals and benchmarks
• Act as a bridge between Management and employees
• Organise occasional fun activities & interactive games - Birthdays, Workversaries
• Following appropriate measure related to employee termination wherever required
• Handling end to end HR functions from Hiring to separations

KEY RESPONSIBILITIES AS ADMIN EXECUTIVE:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative activities and divide responsibilities to ensure performance of admin staffs
• Support budgeting and bookkeeping procedures
• Negotiating with vendors for all the admin related purchases and finalising the quotes to be approved by the management keeping the cost saving in mind.
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary - Office Tshirts stationeries, ID card printing
• All the other admin activities as and when needed

MANDATORY:

• Good Excel and web applications knowledge.
• Hand- on work experience on Zoho recruit is an added advantage
• Proficiency in English; written and verbal.
• Minimum of 3 years work experience as an HR and Administration.
• Strong organisational and interpersonal skills
• High attention to detail
• Ability to work in a fast paced environment
• High-energy and passion
• Positive attitude
• Excellent comprehension skills

KEY PERFORMANCE MEASURES:

• Quantity and quality of hiring/recruiting
• Data integrity and availability
• HR and Administration Delivery Excellence
• Efficiency of HR Administration Processes
• Employee Satisfaction
• Retention Rate

JOB LOCATION:

Onsite Kosmo One, Chennai.

JOB TYPE:

Full Time