Proma 馃悵 Nautiyal

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5 Easy Steps to De-Clutter Your Gmail Inbox

5 Easy Steps to De-Clutter Your Gmail Inbox5 TIPS TO


The holiday season is here and the countdown has begun聽for a new year. We all like to make a fresh and clean start. Clutter-free and mess-free. So, we clean up our house, workstation, decorate them and heave a sigh of relief. But what about your inbox? Would you like to open your email inbox on the very first day of the year, or maybe on the second, to find thousands of unread emails staring right back at you? Greetings from friends and family lost and mixed up with the commotion of promotions and vouchers and connection requests.聽You get the picture.聽

There is something about cluttered spaces that throws me off. It is not just about being organized but about being productive and efficient. You wouldn't want your charged up self with all the new year resolutions, to聽be turned off by the sheer volume of emails spewing out of your inbox.聽

I like to keep my inbox clean and organized all the time, and it helps me find the right stuff at the right time. I am going to share some tips with you to help you get your inbox "holiday-ready," too!

These tips are for Gmail inboxes, as everyone today has a gmail ID and also because they have 3 sections under just one ID "Personal", "Social," "Promotions," which leads to more clutter聽to be cleared, but it also makes the entire process relatively easier.聽

So, let's start.聽

Tip#1 Remove the common offenders

There will be unsolicited emails (and quite a few of them) from people/ websites you don't even remember subscribing to. Find out one of the names and type it in the search bar and hit enter. All those unwanted emails and newsletters are right in front of you. "Select all" and hit delete. Repeat it for some of the other common offenders and you now have newsletters you had signed up for, well mostly.

Tip#2 "Mark Read" everything you would like to keep

For all the unopened emails/newsletters that came from sources you like to hear from but don't have an option to check as often, type their name in the search bar and hit enter. "Select All" and "Mark as read". Deselect the "Select All" button next.聽

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All these emails will now stop showing as unread but will also be available for future reference, as you are not deleting them.聽

Tip#3 Find out emails of the people who matter

There will be emails from people who matter and also documents that matter, for example, electronic invoices, scanned copies etc. These are things you do not want to lose. Mark those read, as well, and move them to categories on the right hand side of the emails. You can also "Star" them to ensure you don't delete them by mistake and also for easy recovery under the head "Starred."

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Tip#4 Unsubscribe emails that you don't want anymore

There would be certain offers and emails that you do not wish to receive anymore. Although聽deleting them every time you get them is an option but it only increases your work. So, it is always better to go ahead and just hit unsubscribe and be done with it.聽

Tip#5 Compact View

Now that the groundwork is done you just have to get started with deleting and a superhuman speed. You have protected everything you might require later and now all that stands between you and the clean inbox is the mess that has to be deleted.


Switch to compact view (on the upper right hand corner of the Gmail聽window under the Settings) so that the window can hold upto 50 emails at the same time. Now, start from the last page of unread emails. This is important because every time you clean the page, the next page full of unread emails comes forth.

If you start from the first page, the number of unread emails will keep reducing by 20-30-10 and finally you will go to the next page, which is kind of annoying. Please do scan through the emails once before you "Select Unread" and hit "delete". You wouldn't want to delete anything important, although we have done enough groundwork through tips#1-4. It always pays to be careful.聽

Listen to some music while doing this. This is monotonous work and that is why people generally don't like cleaning their inbox. Just think an inbox that says "woohoo! You have read all your emails." Even if it does not say so you would indeed "Woohoo" in your head, as there is nothing more blissful than a clutter-free space.聽

Happy Holidays everyone! Please do share the post if you found it useful or think someone might. Cheers!


A content writer and marketer by profession, I have a knack for marketing, technology, and languages. When I am not doing anything related to the above three, you will find me on my spiritual quest. For me life is about continuous learning till the end of days.聽

My motto: "There is no bigger pleasure than going to bed, everyday, a little bit wiser and happier than you woke up that morning."

You can find out more about me and my works at:

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Yolanda, I agree with you about Gmail. It is very user-friendly and makes it easy to keep our email organized.

Proma 馃悵 Nautiyal

3 years ago #7

Thank you, Yolanda \u00c1vila - Kaizen Proyectos! Apologies for the delay in reply. Hope you are doing good. :-)

Proma 馃悵 Nautiyal

3 years ago #6

I am so glad you found the tips useful, Ali \ud83d\udc1d Anani, Brand Ambassador @beBee. Thank you for reading the buzz.

Proma 馃悵 Nautiyal

3 years ago #5

Thank you for reading the buzz, Franci\ud83d\udc1dEugenia Hoffman, beBee Brand Ambassador. A proactive approach goes a long way in ensuring the mail box avalanche never happens. Cleaning it everyday is the best way to go about it. I have 2 work emails and one personal and they drive me crazy. Gmail (my personal email) happens to be way more easier for me to clean despite the fact that it is loaded with more spam than my other two email IDs. Gmail is indeed extremely user friendly.
Happy holiday Proma \ud83d\udc1d Nautiyal. Yes and as a user og gmail I say your tips are useful.
Thank you for the tips relating to Gmail. I use Yahoo mail and Gmail. I de-clutter both every day. During the years I worked, the first task on our agenda was to respond to inquiries and de-clutter our email, which carried over to how I handle my email today.

Proma 馃悵 Nautiyal

4 years ago #2

Lisa Vanderburg, I daresay that it'll take more than one sitting to clear out 10k emails. Email backlogs are really not our fault. The zillions of unsolicited emails that pour in and don't make their way into the spam folder, as they should, are to be blamed. I like your idea of taking this as a New Year's resolution rather than getting to cleaning it, right away, so close to Christmas. I hope my tips help if and when you use them.

Lisa Vanderburg

4 years ago #1

Do I need this Proma \ud83d\udc1d Nautiyal - nearly 10k unread in my do I get so bad?? Great New Years Resolution!!

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