Executive Assistant - Hyderabad, India - IQ-EQ

IQ-EQ

Verified Company

Hyderabad, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description:

Responsibilities (how we will measure success)

A true team player, with excellent communication skills you will ensure that our Executive's time is maximised and that their diaries run smoothly.

You will have previous experience dealing with conflicting priorities, whether that's diary and travel management, attending Senior Leadership meetings to take minutes and issuing agendas, or chasing actions.

You will be organised and adaptable, thriving in a varied and fast-paced environment.

Tasks (what does the role do on a day-to-day basis)

MS Calendar and workload management
Processing and managing expenses, invoices and purchase orders for the Executives
Building Agendas for internal/external team meetings
Minute taking and ensure all actions are captured and followed up
Ensure your stakeholders are fully prepared for all meetings
Carry out research and present findings when required
Proactive follow up of management meeting and offsite actions with key stakeholders to ensure timely delivery
Arrange travel itinerary including flights and hotel bookings
Support HR with employee engagement activities wherever required
Work on location wide projects to increase efficiencies

Qualifications:

Required Experience

3+ years' experience supporting C-Level Executives
Experience of using Excel
Ability to plan, organise, prioritise workload and demonstrate adaptability
Goal and deadline oriented
Confidentiality is a must this role is party to highly sensitive information, which is important in both protecting our employees and our business
Selfdriven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
Ability to remain calm under pressure
The ability to challenge and see beyond current state spot opportunity for process improvement and act upon these observations
The ability to preempt the needs and calendar requirements of your stakeholders to ensure things run smoothly
A handson approach, flexible attitude, and happy working as a team with the Executive Assistants to ensure a consistent approach to ways of working.
Advanced experience of Microsoft excel, word and Powerpoint

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.