Office Executive - Ambala, India - HIIT (Haryana Institute of Information Technology)

HIIT (Haryana Institute of Information Technology)

Verified Company

Ambala, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

The job responsibilities of an office executive typically include:

Managing office operations:
Oversee day-to-day activities, ensure smooth functioning of the office, and maintain an organized and efficient work environment.

Administrative support:
Provide assistance to executives and staff members by scheduling appointments, managing calendars, handling correspondence, and coordinating meetings.

Communication coordination:

Facilitate effective communication within the organization by distributing information, coordinating interdepartmental activities, and acting as a point of contact for internal and external stakeholders.

Recordkeeping and documentation:
Maintain accurate records and databases, including employee records, financial documents, and other important files. Prepare reports, presentations, and spreadsheets as needed.

Office supply management:
Monitor and maintain office supplies, equipment, and inventory, ensuring that necessary items are stocked and available when needed.

Budgeting and expense management:
Assist in budget preparation, monitor office expenses, and manage office budgets. Coordinate with finance or accounting department for invoice processing and tracking expenditures.

Human resources support:

Collaborate with the HR department in tasks such as recruitment, onboarding new employees, maintaining personnel records, and supporting employee engagement initiatives.

Travel and event coordination:

Arrange travel itineraries and accommodations for staff members, as well as coordinate and manage logistics for meetings, conferences, and company events.

Technology and systems management:
Proficiently utilize office software and equipment, troubleshoot basic technical issues, and liaise with IT support when necessary.

Policy compliance:
Ensure adherence to company policies, procedures, and regulations. Stay updated on relevant laws and regulations affecting office operations and implement necessary changes as required.

Problem-solving and decision-making: Identify operational inefficiencies, propose solutions to enhance productivity and effectiveness, and make informed decisions to address challenges and improve office processes.

Team management:
Supervise and provide guidance to administrative staff, assign tasks, evaluate performance, and support professional development.

Salary:
₹10, ₹15,000.00 per month

Benefits: