Personal Secretary to Md - Pune, India - RS CONSULTANTS

RS CONSULTANTS
RS CONSULTANTS
Verified Company
Pune, India

3 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description
We are hiring a Personal Secretary and Admin for a leading FMCG company based out of Pune.

Purpose

To assist managing director in all the daily matters.


Reports to:

MD

Key Responsibilities

  • Discretion and trustworthiness, you will often be party of confidential information.
  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Conduct weekly diary meetings with the
    MD to discuss upcoming engagements, invitations and other requests.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Schedule on behalf of the
    MD meetings between him and his direct reports.
  • Coordinate with all the departmental heads and provide support for all the administrative activities.
  • Reminding the manager/executive of important tasks and deadlines.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place.
  • Organizing events and conferences
  • Managing databases and filing systems.
  • Liaising with staff, suppliers and clients.
  • Filter general information, queries, phone calls and invitations to the
    MD by redirecting or taking forward such contact as appropriate.
  • Good oral and written communication skills
  • Typing, compiling and preparing reports, presentations and correspondence.
  • The ability to be proactive and take the initiative.

Span of Control

  • All HOD

Key Interfaces

  • Internal: All Dept HOD & Staff
  • External: Vendors, Customers, Suppliers

Accountability

Financial:
Adherence to budget,


Customer:
On time delivery


Process:
On time delivery


Learning & Growth:
Developing performing subordinates


Essential Competency

Knowledge

  • Knowledge of Strategic Planning,
  • English Language, Administration and

Skills

  • Organization and Time
  • Management
  • Written and Verbal
  • Communication
  • Developing Others

Attitude

  • Quality Consciousness
  • Developing Others
  • Accuracy and Attention to Detail On time delivery

Management

  • Kaizen, 5S

Qualification & Experience:


  • Should have sound computer literacy (MS-Office, work, excel, power point. Etc)
  • Should be fluent in Marathi, Hindi and English and have excellent communication skills, both verbal and written.

Salary:
₹450, ₹600,000.00 per year


Benefits:


  • Flexible schedule
  • Leave encashment

Schedule:

  • Day shift

Ability to commute/relocate:

  • Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • When can you join (Mandatory to answer)?
  • Are you open to work from Bibwewadi, Pune Office (Mandatory to answer)?

Education:


  • Bachelor's (required)

Experience:


  • Secretarial work: 3 years (required)

Language:


  • Excellent English and Marathi (required)
Expected Start Date: 22/02/2023
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