Executive Assistant to CEO - Lucknow, Uttar Pradesh, India - Adhirohah Infrastructure PVT LTD.
Description
EXECUTIVE ASSISTANT TO MD
Position Overview:
The Executive Assistant (EA) to the Chief Executive Officer (CEO) plays a crucial role in supporting the CEO in their day-to-day activities and managing the smooth functioning of the executive office.
The Executive Assistant serves as the primary point of contact between the CEO and internal/external stakeholders, providing critical administrative and logístical support to facilitate effective decision-making and ensure the CEO's time is optimized
Key Responsibilities:
- Calendar Management: Responsible for managing the CEO's calendar, scheduling meetings, appointments, and conference calls with internal and external parties. Prioritize appointments and ensure the CEO is wellprepared for each engagement.
- Travel Arrangements: Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Anticipate potential travelrelated issues and address them proactively.
- Meeting Support: Prepare agendas, briefings, and materials for meetings attended by the CEO. Attend meetings when required, take minutes, and follow up on action items.
- Relationship Management: Build and maintain strong relationships with key internal and external stakeholders, including board members, executives, clients, partners, and other VIPs.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Document Management: Organize and maintain important documents, files, and records for the CEO, ensuring easy retrieval and secure storage.
- Special Projects: Assist the CEO with special projects, research tasks, and initiatives as assigned
- Event Coordination:
- Budget Management: Assist in monitoring and managing the CEO's budget, including expense reports and reimbursements.
- Prioritization and
Time Management:
Help the CEO prioritize tasks and manage time efficiently to achieve business objectives effectively
Office Management:
Oversee and manage the CEO's office operations, including Supplies, equipment, and facilities
Requirements:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role Supporting Clevel executives.
- Excellent communication and interpersonal skills to liaise with internal and external Stakeholders effectively.
- Strong organizational and time management abilities with acute attention to detail.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PPT, PowerPoint, Outlook) and other relevant tools.
- Ability to multitask and work under pressure to meet tight deadlines.
- Discretion and confidentiality in handling sensitive information.
- Proactive, resourceful, and able to anticipate the needs of the CEO.
- Adaptability to changing priorities and a dynamic work environment.
- Strong problemsolving skills an can d the ability to work independently and collaboratively.
- A professional demeanor and a positive, do attitude.
Education and Experience:
- A bachelor's degree in Business Administration, Management, or a related field is Typically preferred. Significant relevant work experience as an executive assistant or in a Related role may be considered in lieu of a degree.
- Certifications in executive support or administrative skills are advantageous but not Mandatory.
Job Types:
Full-time, Permanent
Pay:
₹25, ₹30,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
- Yearly bonus
Experience:
- total work: 4 years (preferred)
Work Location:
In person
Expected Start Date: 20/05/2024
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