Executive Assistant to CEO - Remote, India - Talent Basket

Talent Basket

Verified Company

Remote, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Position:
Executive Assistant

Roles and Responsibilities:

Provide highlevel administrative support to the Co-CEOs, including managing calendars,

scheduling meetings, and coordinating travel arrangements.

Able to handle initial sales operations activities, arrange for the sales kickoff meetings.
Prepare and organize documentation, presentations, and reports as requested by the CEO.
Conduct research, gather data, and prepare briefing materials for meetings and

presentations.

Act as the primary point of contact for internal and external stakeholders, screening calls,
Facilitate effective communication between the CEO and other team members, ensuring

timely dissemination of information.

Coordinate and schedule meetings, conferences, and events, both internally and externally.
Maintain confidentiality and handle sensitive information with discretion.
Organize and maintain digital and physical files, records, and documents, ensuring easy

accessibility for the CEO.

Prepare and distribute meeting agendas, minutes, and action items, and follow up on

assigned tasks.

Assist in coordinating crossfunctional teams and ensuring collaboration and timely

completion of deliverables.

Prioritize and manage multiple tasks simultaneously, following up on outstanding items to

ensure completion.

Build and maintain positive relationships with clients, partners, and key stakeholders on

behalf of the CEO.

Qualifications and Skills:

Bachelors degree in business administration, management, or a related field.
Proven experience (2+ years) as an executive secretary, personal assistant, or similar role,

preferably supporting C-level executives.

Excellent organizational and time management skills, with the ability to prioritize tasks and

meet deadlines.

Exceptional communication skills, both written and verbal, with keen attention to detail.
Proficiency in using productivity tools, such as MS Office suite and project management

software. Ability to maintain confidentiality, exercise good judgment, and handle sensitive
information.