Personal Assistant - Pune, Maharashtra, India - Shri Management Services

Shri Management Services

Verified Company

Pune, Maharashtra, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Pune

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Superior communication and administrative skills to relieve top management personnel of tactical problems

Responsibilities:

Manage Director
- s electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Director
- s travel arrangements (including visas/accommodation).
Process Director
- s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director
- s office systems, including data management and filing.
Maintain records of Director
- s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director
- s responsibility
- chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for Trustees
- and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.
Any other duties as may reasonably be required by the Director.
Director
- s contacts.
Trust funding partners.
Conference facility, catering and accommodation personnel.

Technical
Knowledge about MS office
Analytical skills

Behavioural
Communication Skills
Time management