Personal Secretary - Bengaluru, Karnataka, India - Alliance International

Alliance International
Alliance International
Verified Company
Bengaluru, Karnataka, India

4 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Job Overview:


As a Business Assistant to the Managing Director, you will play a pivotal role in providing comprehensive administrative and organisational support to ensure the smooth functioning of the MD's office.

This is a global role that involves constant travel and demands a high level of professionalism, discretion, and adaptability.

Your ability to manage a wide range of tasks efficiently will contribute to the success of the MD and the organisation as a whole.


Education:

Bachelor's degree in Business, Engineering or any equivalent degree.


Responsibilities:


  • Travel Coordination: Manage all aspects of the MD's international travel including flight bookings, hotel accommodations, transportation, visa arrangements, and itinerary planning.
  • Calendar Management: Maintain and organise the MD's calendar, scheduling meetings, appointments, and conferences across different time zones.
  • Documentation: Prepare, review, and edit documents, reports, presentations, and other businessrelated materials as needed.
  • Meeting Support: Prepare agendas, briefings, and presentations for meetings, take meeting minutes, and follow up on action items.
  • Expense Management: Handle expense reports and reimbursement requests, ensuring accuracy and adherence to company policies.
  • Stakeholder Engagement: Liaise with stakeholders, clients, partners, and vendors to facilitate communication and maintain relationships.
  • Confidentiality: Maintain utmost confidentiality of sensitive information and exercise discretion in all interactions.
  • Logistics Support: Organise logistics for conferences, events, and business trips, ensuring smooth execution.
  • Ad hoc Tasks: Assist in various ad hoc tasks as required.

Requirements:


  • Valid passport is a must.
  • Excellent command of English, both written and spoken.
  • Strong communication and interpersonal skills, ability to interact with individuals at all levels.
  • Exceptional organisational skills with the ability to manage multiple tasks efficiently.
  • High level of professionalism, integrity, and ethical conduct.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong problemsolving skills, with a proactive approach to finding solutions.
  • Flexibility to accommodate varying schedules and time zones due to international travel.
  • Willingness and availability to travel extensively, sometimes on short notice and itinerary management.

Perks:

  • Competitive annual salary.
  • Fully furnished housing provided, ensuring a comfortable living space.
  • Opportunity for global travel, experiencing diverse cultures and environments.
  • Chance to work closely with senior leadership, gaining valuable insights and mentorship.
  • Professional development and growth opportunities to enhance your career trajectory.
  • Access to a dynamic and innovative work environment that encourages creativity.
  • Participation in exclusive company events and functions, fostering networking opportunities.
  • Learning and skill enhancement through onthejob experiences, contributing to personal and professional growth.

Job Types:
Full-time, Permanent


Pay:
₹500, ₹600,000.00 per year


Schedule:

  • Day shift

Work Location:
In person
More jobs from Alliance International
See all jobs of Alliance International