Procure to Pay Associate 1 - Bengaluru, India - ALSTOM

ALSTOM

Verified Company

Bengaluru, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Procure to pay Associate 1

About Alstom in India

NETWORK & LINKS:

INTERNAL

Other teams within GFC
Sourcing
Supply chain
HR
Employees
Country/Region treasury

EXTERNAL

Banks

OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

RESPONSIBILITIES:

Payables:

Receive physical & electronic documents
Retrieve documents from vendor portal
Scan physical and electronic documents
Validate documents
Perform data augmentation
Archive documents according to country policies
Process 3 way, 2 way and exception invoices
Manage related litigations
Process credit notes
Manage credit note approvals
Post recoveries, down payments and retentions
Post other FI documents, adjustments
Respond to supplier queries

Disbursements:

Prepare and publish payment schedules
Generate payment proposal
Review payment exceptions
Obtain proposal validation
Calculate and propose funding
Execute various payment methods
Reconcile bank debits with payment file
Record payments entries in ERP
Handle exception requests
Clear liabilities and payments

Travel & Expense:

Receive Physical and Electronic claims
Perform standard and compliance checks on claims
Manage claim related litigations
Process international travel advances
Receive and respond to employee queries
Publish claims related guidelines
Archive documents according to country policies

Common:

Adhere to set process and SOPs in the day to day execution of tasks
Adhere to set controls in the process during execution of tasks
Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

Qualifications & Skills:

EDUCATION
Graduate in Accounting / Finance

Language:
English (mandatory)

BEHAVIORAL COMPETENCIES:

Ability to communicate in English, both written and verbal
Team playing skills
Ability to adhere to set guidelines

TECHNICAL COMPETENCIES & EXPERIENCE
Mandatory

Understanding of accounting
Basic skills in accounting tools

Desirable

Exposure to ERPs

AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:

Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
Actively listen to people, encouraging feedback and sharing experiences
Make things simple
Focus on our goals and prioritize our actions
Be curious and have an appetite for learning
Work as a team and avoid silos
Ask questions instead of making assumptions
Show respect for others' individuality and cultural identity
Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
Comply with our code of ethics and support the use of the Alstom Alert Procedure
Learn from your mistakes and implement corrective actions

EXPERIENCE / SKILL SET