Executive Assistant - Bengaluru, India - E - Hireo

E - Hireo

Verified Company

Bengaluru, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Experience: 2-4 Yrs

Location :
Bangalore

Position :
Executive Assistant

Primary functions of position:

Completes a broad variety of administrative tasks for the CFO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling documents for meetings.

Plans, coordinates and ensures the CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the CFO's time and office.
Communicates directly, and on behalf of the CFO, with Board members, executive & management teams, and others, on matters related to CEO's initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Follow up and tracks of reports to be received by CFO from management staff.
Provides a bridge for smooth communication between the CFO s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the CFO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the corporate environment across geographies, levels and keeping the CEO updated.
Provides leadership to build relationships among C level contacts of Telco, builder, key partners crucial to the success of the organization, and manages a variety of opportunities for the CFO, some of which may have organizational impact.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
Matches and keeps with pace with CFO in terms of work schedules and be flexible to adapt to non

- standard work hours.

Board Support and Liaison

Serves as the President's administrative liaison to KreditBee board of directors.
Assists board members/invitees with travel arrangements, lodging, and meal planning as needed.
Maintains discretion and confidentiality in relationships with all board members.
Adhere to compliance with applicable rules and regulations set in by the KreditBes corporate counsel regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

Participates as an invitee member of the Executive Team including assisting in scheduling meetings and attending all meetings; be the scribe in the meetings and follows up on action items.
Assists in coordinating the agenda of weekly senior management team meetings and offsites, and all staff meetings.
Facilitates crossdivisional coordination of meeting and plans for communications, Partnerships, and Outreach.
Ensures that the CFO's bio is kept updated in social platforms like Linked In and responds to requests for materials regarding the CEO and the organization in general.
Edits and completes first drafts for written communications to external stake holders.

Strategic Initiatives

Works with the Strategic Initiatives team in coordinating the CFO's responsibilities & activities.
Follows up on contacts made by the CFO and supports the cultivation of ongoing relationships.

Work Environment & Physical Demands:

Needs to manage personal and team safety during Pandemic and work from office at least 3 days a week.

Essential:

Bachelor's degree required.
Strong work tenure: 2 to 4 years of experience supporting C-Level Executives, preferably in a high growth organization.
Experience and interest in internal and external communications, partnership development, C level professional networking through digital platforms.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Skills & Competencies:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.
Emotional maturity.
Highly resourceful teamplayer, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performanc