Document Controller - Gurgaon, India - Hatch

Hatch

Verified Company

Gurgaon, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Requisition ID:85587

Job Category:
Administration/Support

Location:
Gurugram, Haryana, India

Join a company that is passionately committed to the pursuit of a better world through positive change.

With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate.

With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe.

With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space.

Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated
Document Controller to join our Project Delivery Group (PDG) in
Gurugram/ Gurgaon - India

Be responsible for quality checking, registering, classifying, managing, tracking, filing and transmitting electronic engineering and vendor/contractor deliverables and other project controlled documents as required by the project.
Be responsible for ensuring the current approved revisions of controlled documents are available to the project in the EDMS and providing accurate metadata for document status reporting.
Under direction of the lead document controller, you are responsible for executing the documentation handover when, and as agreed with the client.

Project Procedures-

Process documents in compliance with company and project procedures to meet DM standards.

Document Control Processes-

Document controllers are responsible for understanding:

The various project phases and the deliverables produced
The document control processes and the relationship with other project groups
The different types of deliverables, controlled and uncontrolled documents and how to classify them in the EDMS
The procurement bidding cycle and supporting document control processes
The engineering design cycle processing requirements and the vendor/contract submission cycle and processing requirements
The commissioning and construction phases including field markups and document control involvement
The document control quality check requirement for documents being processed.
The EDMS and Document Control Tasks
Document controllers must have a thorough working knowledge of the EDMS functionality and all associated document control tools. They are responsible for using the tools to process documents in compliance with standards.

They are also responsible for:

Assisting in setting up distribution matrices in the EDMS.
Allocating deliverable document numbers as required
Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
Registering and classifying deliverables and other documents as required in the EDMS
Managing versions and revisions in the EDMS
Transmitting deliverables and other documents as instructed by project leads
Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews
Managing the transmitting, receiving and distributing of documents to external users
Auditing metadata in the EDMS to ensure accurate reporting available
Ensuring the 24hour turnaround of requests into document control
Participating in other project document control initiatives and data management tasks
Assisting with the final handover of documentation
Participate in EDMS closeout activities if required
Upload/capture data on Client's EDMS if required
Document Management and Document Control Support.
Document controllers are responsible for supporting the project by:
Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
Responding to queries (internally and externally) in a timely and professional manner
Identifying and escalating issues to the lead document controller
Assisting the lead document controller in training other document controllers as required.

You bring to the role:

A relevant bachelors or diploma from a recognized college
Experience of 3 years+ in Document management and control
Previous document control experience in an engineering project environment (including Vendor/Contractor documentation) or data management environment using an electronic document management system
Working knowledge in Microsoft Office Applications, Adobe Acrobat, file mana