Front Office Executive - Pune, India - Faurecia

Faurecia

Verified Company

Pune, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

JD for Front Office Executive :Admin

Qualifications:

Bachelors Degree / Diploma in any field with prior experience of 3 to 5 years in corporateHO / star hotels / industry.

Skills:

Result oriented Team player, Polite and presentable.
Basic knowledge of French language will be added value

***:

Roles:

Execution & deliver as per expectations /objectives set.
To execute the task assigned by the Manager-Admin /HOD.
To handle the reception, front office works, clients, suppliers ,vendors & customers.
Upkeep the ambience & decorum of the reception, meeting rooms, showroom, training rooms etc.
Managing Office, EPABX & telecom facility of the company.

Responsibilities:

Complete responsibility for the front office( reception), meeting rooms & training rooms.
Attending telephone calls and efficient transfer of calls to the concerns on screening.
Receipt of fax and delivery of fax to the concerned person.
Coordination with telephone service provider for registering telephone complaints and follow up for closing complaints.
Control of personal calls from conference rooms.
Responsible for

Guest Management:
To provide Coffee, Tea and Drinking Water Arrangement for guests on arrival. Managing requirements of various meetings and provide desired service with punctuality.

Coordination with various EA's for VIP visits/conference/meeting and availability till closure of the event.
Projector management on time making availability on request.

Cont'd- 2

Registers to Maintain** - Courier Inward, Courier Outwards, Cheque issue to employees, Fax incoming outgoing, Employee Transport coordination, Food count & Safety Equipments of visitors.

Record of florist / Newspaper / Magazines/Parcels/Gifts.
Coordinate with Admin Executive for admin help desk & escalating complaints to Supervisors and Admin In charge within TAT.
Printing the booking status of conference rooms everyday and display outside conference room.
Monitoring of Helpdesk Portal and assigning to the facilities/electrical /maintenance team.
Preparing list of medicines and maintaining records with security.
Checking courier bills of vendor & forward to purchase/Admin MIS for making payment.
Forwarding every month food count & transport data to admin incharge. Maintaining of birthday gift records.
New Joinee formalities like ID card/Access cards/Visiting cards etc.
Escalating admin assets repairs to vendor & follow up. Reminders to all suppliers/vendors for timely submission of bills.
Awarding access to the employee /user from the BMS control system.
PA announcements; Welcome Boards & ensuring ATM working status.
Support to admin department & carry out all additional assigned jobs if any. Checking of received admin materials.
Any other special task /work as deemed necessary by the Admin Head.
Weekend visit to review admin works as necessary.

Authority:

To decide and allow visitor to enter production area after completion of formalities and arrangement of accompanier along with guest.
Instructions to security on important movements/guest visitors.
Decision on visitor entry at security office.