Front Office - Madurai, Tamil Nadu, India - Queen Mira International School

Queen Mira International School

Verified Company

Madurai, Tamil Nadu, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Receiving the guests, Attend the guests immediately.

Receiving parents, vendors and other visitors with a good smile, Politely enquire their purpose of visit.
Parents and other visitors regarding academics to be directed to Executive Assistant and on need basis to the Principal.
Vendors regarding housekeeping, transport and other service providers should be directed to the Admin Officer.
Visitors from banks,insurance,vendors,parents for payment should be directed to the Finance department.
Visitors regarding job enquiry and training agencies, consultants, ex
QMIS staff should be directed to the HR department.
Follow the telephone etiquette for effective handling of calls.
Movement of Members:
Any employee leaving the campus during the office hours should obtain the gate pass by checking with the HR department. Gate pass should be filled with complete details on name, purpose of visit, mode of transport and expected time of arrival duly signed by the Authorised members.
Any student leaving the campus during the school hours should also obtain the gate pass duly signed after the Principal's approval on the request letter to permit the student from the parent (edumerge / manual).
Maintenance of various registers.
Handling the Phone Calls:
Need to be more alert and diplomatic in handling the calls especially from the Government offices like
Chief Educational Office, CBSE Regional Office, RTO, EPF, ESI Corporation etc.
Ensure Front Office arrangement as instructed proper lighting, furniture arrangements, floral decoration for the portraits, playing moolamandra and cleanliness of the front office area(with the support of the House Keeping team).
To collect the details of any announcements and circulars from the Director's office / Principal's office and be informative of the same to communicate appropriately.
To avoid visitors / parents entering beyond the atrium area without proper permission.
To perform other related activities.