Front Office Associate - Pune, Maharashtra, India - Magnus Hotels & Apartments

Magnus Hotels & Apartments

Verified Company

Pune, Maharashtra, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Assists in preregistration and blocking of rooms for reservations.
Thoroughly understand and adhere to proper credit, checkcashing, and cashhandling policies and procedures.
Understands room status and room status tracking.
Knows room locations, types of rooms available, and room rates.
Must be salesminded. Presents options and alternatives to guests and offers assistance in making choices.
Uses suggestive selling techniques to sell rooms and to promote other services of the hotel.
Knows the location and types of available rooms as well as the activities and services of the property.
Coordinates room status updates with the housekeeping department by notification housekeeping of all checkouts, late checkouts, early checkins, special requests, and dayuse rooms.
Possesses a working knowledge of the reservations department. Takes sameday reservations and future reservations when necessary. Knows cancellation procedures.
Maintains guest room key storage, and maintains and supervises access to safe deposit boxes.
Knows how to use front office equipment.
Process guest checkouts.
Performing cashierrelated functions like posting charges to guest accounts, raising paid outs.
Works closely with the housekeeping department in keeping room status reports up to date and coordinates requests for maintenance and repair work.
Uses proper telephone etiquette.
Performs cashiering tasks like bill/invoice settlement, posting charges to the guest, paidouts, Foreign currency exchange, etc.
Uses proper mail, package, and message handling procedures and records details in the courier Mail Register.
Advise guests of any messages, mail, faxes, etc. received for them.
Inform guests of the room safe and minibar key and room key procedures.
Issue parking passes/validate valet parking tickets.
Communicate services and amenities of the hotel to guests.
Obtain proper identification for taxexempt guests and attach the form to the registration card.
Direct Bell Person to escort guests and transport their luggage to the room.
Reads and initials the passon log and bulletin board daily. Is aware of daily activities and meetings taking place in the hotel.
Attends department meetings.
Reports any unusual occurrences or requests to the manager or assistant manager.
Knows all safety and emergency procedures and is aware of accident prevention policies.
Maintains the cleanliness and neatness of the front desk area.
Understand that business demands sometimes make it necessary to move employees from their accustomed shifts to other shifts.
Advise guests of any messages, mail, faxes, etc. received for them.