Administrative Associate - Bengaluru, Karnataka, India - QuestAlliance
Description
PublishedKey Responsibilities:
- Anchor all the procurement & toolkit Printing for Jharkhand.
- Anchor workshop and training support (logistic support in all districts) for Jharkhand.
- Processing timely office rent and utilities (electricity, water, internet, etc) payments.
- Manage local vehicles and hotels to ensure travel booking for Jharkhand (Road and Rail travel).
- Issue assets to employees as per the requirement (Camera, projector, tablets, Sound recorder)
- Oversee upkeep of the office premises and building. Regular cleaning and Maintaining office premises, Office maintenance, electricity, plumbing, and carpentry work, etc.
- Oversee Office daytoday supplies and refreshments arranged.
- Maintain fixed assets & IT inventory. Maintenance of all ITconcerned devices Laptops, printers, photocopiers, Cameras, Projectors, Tablets.
- Support with inventory management, and inward/outward letters.
- Ensure the printed materials reach the location on time by coordinating with the Finance and Admin team
Support with bill settlement and reimbursement
- Supporting the Program Managers with bill reimbursement and settlement
- Collect and review all procurement, workshop/event, invoices, and supporting documents before submitting to Accounts for payment.
- Ensure all the payments and paperwork for billing are in place by coordinating with the finance and admin team for proper documentation
- Maintaining a database of consultants and translators, and other vendors
- Ensure consultant payments are made on time
- Coordinate the training venue and logistic requirements and bookings for capacity building workshops
- Ensure timely distribution of materials at field (Schools, ITI & Youth clubs)
Required skills and Experience:
- A graduate with minimum 3 years of work experience, in NGO sector
- Strong communication skills in English both written and verbal. Knowledge of Hindi and other regional languages is a bonus
- Expert Microsoft Office Suite user
- Good Organizational skills
- Experience in office admin management
- Ability to work independently as well as collaboratively with other teams
- An appetite for working with a fast paced yet detail focused environment
We are looking for
- A self learner and believe in technology as an enabler for learning.
- Committed to building gender equity and inclusion in work.
Contact:
To Apply
Know About Quest
About the Team and Culture
Everyday is a Friday - How we make our workplace fun
Quest Day - Our Bday celebrated with people we love, and there is food & music
What our partners & collaborators say? - see here
Annual All Staff Meet - From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.
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