Cbs - Mba - Ea Coe - Mena Expense Coe-associate - Kochi, India - EY

Verified Company

Kochi, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you.

And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity
We are looking for Executive Assistants

MENA Expense CoE to support MENA Partners, Principals and Associate Partners (PPAPs) with their expenses. This professional provides support for the team will process and manage all expense requests in liaison with ESs across MENA. This will enable ESs to utilize their time more efficiently and better support their PPAP portfolio.

Your key responsibilities

Primary role of the EA is to work closely with the onshore EAs to claim the expenses on behalf of the PPAPs
MENA Expense COE team help claim the PPAP expenses incurred through corporate card in the Expense tool.
Acknowledge requests assigned on time
Clarify any queries before preparing an expense draft
EA drafts and submits the expenses for audit
EAs to follow up barcodes submitted and answer all the audit queries
Follow up with the auditors in case of any delay and onshore EAs in case of auditor comments
EA need to be familiar with tools such as GFIS and Mercury for expense submission purposes
EAs to ensure expense barcodes are processed and it's notified to the MENA onshore EAs

Skills and attributes for success

The role requires someone who can manage a number of concurrent activities, with strong multitasking, prioritization, organizational and time management skills.
Administration and organization
Enjoys problem solving
Able to prioritize effectively
Strong project coordination skills
Comfortable using IT systems

Interpersonal skills

Excellent written and oral communication skills
A strong team player who is comfortable working collaboratively with others
Must be able to work virtually, and independently
Able to be diplomatic when dealing with clients

Flexibility

Respond well to deadlines and work outside of normal hours when required
Comfortable working on a number of activities concurrently
Able to work in a rapidly changing environment and prioritize accordingly

Key attributes

Professional and diplomatic communicator
Quality focused and takes pride in paying attention to detail
Self starter, who can manage with mínimal direction
Able to interact with senior management
Extremely organized and enjoys administration
Able to work in a team arrangement
Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook

To qualify for the role, you must have

Education:

Bachelor's degree or equivalent
Good command over English (written & spoken) is mandatory

Experience:

1 to 4 Years
At least a year of experience working in a team environment handling virtual secretarial services is preferred
Good command over English (written & spoken) is mandatory

What we look for

Knowledge and Attributes:

The role requires someone who can manage a number of concurrent activities, with strong multitasking,

- prioritization, organizational and time management skills.

Administration and organization
Enjoys problem solving
Able to prioritize effectively
Extremely organized and enjoys administration
Strong network coordination skills
Comfortable using IT database systems
Stakeholder Management / Escalation Management
Reporting and Analysis
Employee morale and engagement
Driving initiatives / Turbo ideas / Automation / Efficiencies

Interpersonal skills

Excellent written and oral communication skills
A strong team player who is comfortable working collaboratively with others
Very good understanding of business functions and operations
Demonstrated ability in project planning & management
Conflict Management with Emotional Intelligence

Flexibility

Respond well to deadlines and work outside of normal hours when required
Comfortable working on a number of activities concurrently
Able to work in a rapidly changing environment and prioritize accordingly

Personal attributes

Professional and diplomatic communicator
Quality focused and takes pride in paying attention to detail
Selfstarter, who can manage with mínimal direction
Able to interact with senior management

Technologies and Tools

Proficient in MS Office (Word, Excel & PowerPoint), fair knowledge of MS Outlook, Teams and power platforms

What we offer
EY Global Delivery Services (GDS) is a dynamic and truly global delivery network.

We work across six locations - Argentina, China, India, the Philippines, Poland and the UK - and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy.

From accountants to coders to advis