Event Co-ordinator - Pune, Maharashtra, India - Gateway Group

Gateway Group

Verified Company

Pune, Maharashtra, India

3 days ago

Posted by:

Deepika Kaur

beBee Recuiter

Experience Required:
4+ Years

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Requirements:
Experience in event planning and coordination, with a strong understanding of technologyrelated events
Should be able to coordinate with publication houses for press releases/articles etc., should be able to conduct webinars / double up as a master of ceremonies (MC) for events

Responsibilities:

Plan, coordinate, organize and execute a wide range of events, including conferences, seminars, webinars, roadshows, internal & external events
Serve as the master of ceremonies (MC) for events, including introducing speakers, facilitating panel discussions, and engaging with the audience to ensure a lively and interactive atmosphere
Develop event timelines, budgets, and schedules, and ensure all deadlines are met
Collaborate with crossfunctional teams including marketing, sales, leadership
Coordinate with internal teams, external vendors, and partners to ensure seamless execution of events
Manage event logistics, including venue selection, catering, audiovisual equipment, signage, transportation, and coordinate for participation in external industry events
Coordinate with speakers, presenters, and sponsors to ensure all logístical and technical requirements are met.
Provide onsite support during events, including overseeing setup, registration, attendee management, and troubleshooting any issues that may arise.
Conduct postevent evaluations to gather feedback and identify areas for improvement.
Maintain accurate records of event expenses, invoices, and attendance data.
Stay updated on industry trends and best practices in event planning and technology.

Qualifications:

Bachelor's degree in marketing, communications, hospitality management, or related field
Minimum of four years of experience in event planning and coordination, preferably in the IT industry
Willingness to travel and be present during various events
Strong project management skills, with the ability to multitask and prioritize competing deadlines
Excellent communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
Detailoriented, with strong organizational and problemsolving abilities
Proficiency in Microsoft Office Suite, event management software, and online collaboration tools
Ability to work independently and as part of a team in a fastpaced, deadlinedriven environment
Flexibility to work evenings and weekends as required during event periods
Knowledge of technology trends and terminology preferred
Certification in event planning or project management is a plus