Account Executive - Mumbai, India - Prompt Personnel Private Limited

Prompt Personnel Private Limited
Prompt Personnel Private Limited
Verified Company
Mumbai, India

3 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description
***: This role involves managing communication with overseas (Europe) customers, associates

for timely invoice bookings, prompt payment to vendors, timely collections, coordinating

internally, and resolving payment issues. It also includes accurate customer receipt

accounting, intercompany reconciliations, and overseeing payable tasks such as expense

reimbursements and vendor accounts.

This role is contractual and on temporary basis for one year.

Position Description Statement


ESSENTIAL DUTIES AND RESPONSIBILITIES:


Accounts Payable

  • Processing payment of Thirdparty Invoices as per due dates, good
knowledge about procedures to be followed

  • Ensuring weekly Reimbursement of Expenses claims
  • Ensuring adherence to authority matrix while processing the claims /invoices
  • Processing Advance requests and ensuring the settlement in time
  • Monitoring of Travel Policy while settling the expenses claims of the associates
  • Vendor account reconciliation and resolving the differences if any on timely basis.

Accounts Receivable - Collection

  • Independently managing communication with overseas customers related to collection.
  • Resolving issues related to collection by escalating it to the immediate manager & coordinating with internal departments like Sales, Customer Service, Operations and Quality etc.
  • Sending outstanding statements, and dunning letters to customers in case of delayed payments.
  • Analysis of past due collections by reason and reporting weekly collections against forecast.
  • Resolving collection issues in time to avoid bad debt risk.

Accounts Receivable - Accounting

  • Ensuring correct and timely accounting of receipts from customer
  • Timely Customer account reconciliation and resolving the differences
  • Sending monthly intercompany statements and reconciliation of Intercompany Account balances.
  • Ensuring proper accounting for AR related Credit note, Debit note, Bank Receipts.

FUNCTIONAL COMPETENCIES:

1) Good Process understanding and internal controls knowledge.

2) Good communication skills - written and spoken.

3) Ability to take full ownership and should take initiative in resolving job related issues.

4) Ability to prioritize the work.

5) Hands on experience in Accounts Payable, Receivable & General Ledger


EDUCATION & EXPERIENCE:

payable and general ledger.


KEY RELATIONSHIPS:


  • Internal: Customer Service, Admin, Overseas Associates
  • External: Auditors/Bankers, Overseas Customers

PERSONAL TRAIT/PROFILE:


  • Excellent communication skills - written and spoken as job requires extensive communication.
  • Ability to take full ownership and should take initiative in resolving collection related issues
  • Alertness and high sense of urgency to resolve issues and communicate feedback to customers.

LANGUAGE SKILLS:

Fluency in oral and written English communication.


Job Types:
Full-time, Temporary


Salary:
₹25, ₹35,000.00 per month


Schedule:

  • Day shift

Education:


  • Bachelor's (required)

Experience:


  • Accounts receivable: 3 years (required)
  • Accounts payable: 3 years (required)
  • General ledger accounting: 3 years (required)

Language:


  • English (required)
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