Executive Assistant to CEO - Mumbai, India - Jet India Pvt. Ltd

Jet India Pvt. Ltd

Verified Company

Mumbai, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Communicates with staff on the CEO behalf and coordinates logistics with high-level meetings both internally and externally; Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations.

Assists with the development of verbal and written reports and presentations; and prepares summaries of reports, memoranda, and documents for executive staff review.
Collects data and completes research projects; and analyzes issues and concerns and recommends innovative solutions.
Conveys information between executive manager and directors, member agency representatives, officials, and staff.
Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues.
Manages complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling and editing meeting requests, as well as ensuring timing and logístical details are in place; reminds manager of pending meetings and provides pertinent information. Arranges, plans and manages travel as needed including booking flights, hotels, etc.; and prepares expense reports.
Assists policy owners with the process of updating operating policies.
Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed.
Coordinates the Office of the CEO blanket releases for payments to consultants.
May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner.
May be responsible for ordering of supplies and processing purchase requisitions.
Performs other related job duties as required.