Pa to Principal - Airoli, Navi Mumbai, Maharashtra, India - Vibgyor High School

Vibgyor High School

Verified Company

Airoli, Navi Mumbai, Maharashtra, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job description

Primary Purpose:

The Personal Assistant is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

Primary Responsibility:

Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Receive and screen phone calls and redirect them when appropriate
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Handle academic and nonacademic duties and ensure accurate and timely completion of tasks
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Preparing MIS Reports/ Presentations for meetings
Assisting principal in organizing the conferences and other training workshops
Maintain Contact information for Principal monthly phone lists
Sending seasons greetings to the rich contacts of the Principal
To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility:

Occasional flexibility to work in other roles as required in the project phase
To undertake any other reasonable tasks as directed
Procure and Provide electronic media supplies
Organizing team outings, lunches, team meetings

Work Relations:

Internal:

Reporting to Principal for all functional as well as administration issues.
Interfacing with all personnel across the organization, including those based out of CO/ZO as well as other Centers/Schools.
Interfacing with the leadership team.
Interfacing with HR, Finance, Technology, for any people or any other operational issue/s.

External:

Interface with external vendors for any functional issues.
Interface with parents for timely communication of school information and managing parents Issues.

Benefits: