Executive Assistant - Mumbai, India - TIH-IoT, IIT Bombay
Description
Prepare reports for DST/Mission Office that are frequently required.- Liaise with offices of Director, Deputy Directors, Deans and ProfessorinCharge. This involves setting up meetings, follow up and provide requested information.
- Liaise with other Hubs.
- Make arrangements for important meetings (venue, meals, stationery, A/V equipment, internet) where functionaries or external partners are participating.
- To receive important visitors to the office.
- Setup external/internal meetings for CEO and update calendar.
- To follow up with staff and external parties on deliverables on behalf of CEO.
- Make travel arrangements for CEO.
- When needed, prepare Minutes of Meetings where CEO is chairing the meeting.
- Provide active support in arranging exhibitions/events.
- Maintain relevant reports and records properly for instant retrieval when needed.
- As needed, to provide administrative support to senior management
Minimum Qualifications and Experience:
- Master's degree or equivalent in the appropriate discipline OR
- Bachelor's degree in the appropriate discipline with minimum 2 years of relevant experience.
Required Expertise:
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with impeccable multitasking abilities.
- Exceptional interpersonal skills.
- Proficient in MS Word, MS Excel and MS Power point.
Other terms:
Schedule:
- Day shift
Education:
- Bachelor's (required)
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