Office Services Administrator - Gurugram, Haryana, India - McKinsey & Company

McKinsey & Company

Verified Company

Gurugram, Haryana, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Who You'll Work With:

You'll work in Gurugram, as a part of the India Knowledge Center team.
You will be part of our administration team in McKinsey Global Capabilities & Services (McKC), responsible for providing administrative support 24/7. The administration department manages the office facility which includes office housekeeping, electromechanical services, security and safety of the premise, and pantry/cafeteria management. The department is also responsible for providing services related to corporate travel which includes managing hotel booking and international/domestic travel, office transport, officerelated procurement, events & conferences, etc.
You should have exposure to general administration functions. You will be required to interact with a large pool of vendors and should be adept at performing duties falling under facility management and general office operations. You should have a high service orientation towards office members.
You should be a strong team player, have a high motivation for the administration role, have good learning ability, and be able to communicate fluently in English both in verbal and written form.

What You'll Do:

You will be responsible for managing the transport requirements for colleagues and administering transport services with the help of a GPS-based tracking and management system.

In this role your focus will be to provide handson support to the team on transport related tasks and with a strong focus on compliance, efficiency and safety and will have the following responsibilities:
Providing pick-up and drop-off services for more than 800 employees
Guiding team members and being selfsufficient in scheduling pickups and drops according to shift times to ensure no escalation
Managing the backtoback pickups and ensure ontime arrivals of cabs
Managing adhoc pickups and dropoffs of members and clients
Interacting with members and solving their problems in the dropping area
Ensuring all mobile tabs devices are in working condition
Ensuring 100% compliance of cab and drivers
Giving special consideration to female security and tracking cabs with female employees
Handling queries related to MoveInSync Transport management software and providing solutions
Generating various MIS reports on a daily and weekly basis
Working in close coordination and cooperation with other administration departments
Processing order and maintaining MIS for orders and expenses with attention to detail, processing procurement documentation, inviting quotation, making comparison, making PO and maintaining records for all explicit of administration
Record keeping for all kinds of administration agreements, contracts and AMCs
Maintaining vendor database, clearing of bills, timely payment
Creating and maintaining monthly expense report etc.

Qualifications:

Graduate preferably with specialization in hotel management
1+ years of experience in core administration in corporate environment, strong organizational and administrative skills
Proficient in MS Office software (e.g. Excel, Word, PowerPoint)
Proven track record on coordinating housekeeping and cafeteria activities in corporate office
Ability to work independently and manage multiple priorities/processes at the same time, and prioritize effectively
Performs well under pressure and meets deadlines effectively
Resourceful and proven effectiveness working with vendors and suppliers
Strong customer service orientation and outstanding customer service skills with ability to interact effectively at all levels
Responsiveness to multiple (often ad hoc) requests and strong sense of urgency
Possesses high energy, a "cando" attitude, a willingness to take initiative, and a proactive approach to practice and team support
Flexibility to work longer hours during peak work periods