Visit & Movement Officer- Vmu, Grade-ao, New Delhi - Foreign & Commonwealth Office

Foreign & Commonwealth Office
Foreign & Commonwealth Office
Verified Company
New Delhi, India

3 weeks ago

Deepika Kaur

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Deepika Kaur

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Description
Job Description (Roles and Responsibilities)


Main purpose of job:


This is an exciting and challenging Visit and Movement Officer role in Corporate Services at the British High Commission (BHC) New Delhi.

You will be responsible to provide logístical support and services during ministerial and other VIP visits, including arranging preparatory visits.

Also, deal with arrival formalities of the UK based staff and assist them in Indian government accreditation process and arranging delivery of their personal freight consignments.

Similarly on their departure. You will be expected to cultivate and maintain good contacts with various officials of the government and commercial organisations.


Roles and responsibilities / what will the jobholder be expected to achieve?:

VIP Visits 30%

  • Lead on total logístical management of assigned ministerial visits and assist Head of section in logistics for visits by the PM/Royal family members

The logistics include:

  • Liaising and follow up with the Ministry for airport passes, lounge permission, security clearances etc,
  • Preparation of the transport plans
  • Organising recces
  • Organising hotel accommodation
  • Providing assistance at the airport on arrival and departure

Arrivals 40%

  • Includes first arrival formalities;
  • Informing MEA about new arrivals, taking necessary approvals from MEA for creation of new posts.
  • Documentation for import of baggage and vehicles.
  • Issue of MEA identity cards.
  • Regularisation of visas.
  • Preparing EC and obtaining attested EC from MEA and regular chase with the local agents on delivery of UAF and HB.
  • Processing Ministry's documentation for purchase of vehicles by diplomats.

Departure

  • Includes final departure formalities,
  • Giving advice to officers on how to organise the export of their belongings,
  • Obtaining authorities for shipping baggage and vehicles.
  • Organising surveys, packing of consignments.
  • Documentation for export of baggage and vehicles.
  • Processing Ministry's documentation for sale of personal cars and change of ownership in Indian Customs' records.

File Management: 5%

  • Management of UKB officers' personal files, their car and other V&M related files.
  • To ensure proper and methodical indexing of files, eregistry of documents, noting Bring ups and taking action on Bringup files within target time.

High Commissioner Airport facilitation 5%

  • Liaising with all concerned authorities at the airport including the airlines
  • Working with HC's private office for HC's departure (domestic and international)

Miscellaneous 15%

  • Obtaining visas for third country for official visits.
  • GST refunds on new diplomatic cars.
  • Processing and obtaining Restricted/ Protected Area Permits for UKbased staff.
  • Preparation of lists for Republic Day parade and Independence Day celebrations.
  • Organising temporary airport passes.
  • Give advice and assist British Deputy High Commissions on matter of protocol and visas.
  • Processing of documents for Indian visa extension for diplomatic officers in regional offices.
  • Car Registration formalities
  • Driving license

Other ad-hoc tasks as instructed by Head/Deputy Head of Section 5%
Essential qualifications, skills and experience

  • Bachelor's in any discipline
  • 5 years of experience in government, protocol, logistics, customs clearance and VIP visits management.
  • Good knowledge of Ms Office.

Language requirements:

Language:
English and Hindi


Level of language required:
Fluent

Desirable qualifications, skills and experience

Interpersonal Skills/Customer dealing skills

  • Required behaviours
  • Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 2 February 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 40
Region

  • South Asia & Afghanistan
Country/Territory

  • India
Location (City)

  • New Delhi
Type of Post

  • British High Commission
Number of vacancies

  • 1
Salary Currency

  • INR
Salary

  • INR
48,766 per month plus 12% Provident Fund and 6% Superannuation Fund

Start Date Start Date - day Start Date - month Start Date - year

  • 1
March 2023

Other benefits and conditions of employment


Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

If you are a spouse of a staff member already employed with British High Commission, you will be covered under the family medical cover of your spouse.

No relocation or any other related costs or assistance will be provided.


Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full.

Employees who are not liable to pay local income tax on their Mis
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