Front Office Admin Executive Pune - Space Matrix Design Consultants
Description
Job Summary:
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Key Responsibilities:
Front office management:
- Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
- Answer and direct incoming calls to the relevant person.
- Receive and sort incoming mail, and prepare outgoing mail for dispatch.
- Perform general clerical duties, such as photocopying, scanning, and faxing.
- Manage office supplies and maintain inventory levels.
- Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
- Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
- Assist with ad hoc administrative duties, as and when required.
- Assist Security, Housekeeping, and managing support staff.
- Vendor Management
- Follow up on Monthly Bills, and Invoices receipts for payment processing.
- Process the Invoices received towards the purchase.
- Attach the supporting documents required and review them.
- Travel & Accommodation
- Assist with travel arrangements and accommodation bookings.
- On request from the user, sourcing the Hotel as per the budget.
- Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
- Inventory
- Checking stock of all items on a regular interval & update the register.
- Raise indent for purchase of the required items on a monthly/need basis.
- Tracking of requirements on stationery, HK materials, and other consumables.
- Client / Guest Handling.
- Finance Related - Petty Cash, FC, Invoices Opex & Projects.
Requirements:
Proven experience in a similar role.
Ability to multi-task and prioritize tasks effectively.
Ability to handle All General & Facility Admin Related Activities.
Attention to detail and problem-solving skills.
Strong customer service orientation.
Strong on reporting.
Ability to work independently as well as part of a team.
Attention to detail and accuracy.
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