Executive Assistant - Mumbai, India - DC Consultants

DC Consultants

Verified Company

Mumbai, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Opening: 1 Nos

Job ID:

Employment Type:

Full Time- Reference:
Work Experience: 5.0 Year(s)

To 10.0 Year(s)- CTC Salary: 4.80 LPA TO 9.

00 LPA- Function: Secretary / Front Office / Data Entry- Industry: Construction/Cement- Location:

Mumbai

Posted On: 13th Jun, 2023

**- Reporting daily to the Partner about daily work activites and task

Maintaining absolute confidentiality & privacy of company data and documents
Filing of physical documents properly in organized folders and Folder Management at office
Coordinating with the Partner about Vendor Meetings and management
Requesting for quotes from vendors for constructions and office equipments
Coordinating with site engineers for issue of drawings hard copies
Drafting Legal documents in Coordinatioon with Company's Lawyer
Getting documents printed on stamp paper and coordinating with Registration office personnel
Organizing of documents on Company's Cloud (Google Drive) and maintaing access control
New appointments and hiring management
Issue POs to vendors
Review and edit of work order drafts
Coordinating with Accounts team for salary cheque distribution and vendor payments and reminding clients for payments that is owed
Lots of follow up with Clients and Vendors
Coordinating for vendor negotiations on orders and coordinating with Procurements & Purchase Team
Order supplies and stationary items required in the office, maintain stock of coffee, tea, dispensable and consumer items at office
Manage servicing and repairing of office equipments such as Computers, ACs, Fridge, Coffee Machine, Printer, Phones Etc.
Answering phones and welcoming guests at office
Company holiday reminder and maintaing staff taking leaves/vacations
Maintain record of daily reports from respective leads
Ask for daily reports and records from respective leads with regards to Pending Material Order, Equipments & Machinery at Site, Shuttering & Scaffolding Items Inventory, Labour Reports
Maintain proper records of work orders, invoices and prepare for IT inquiries etc.
Organize Weekly/Biweekly/Monthly meetings of Engineers, Safety Personnel and other staff
The said person would be directly reporting to a young business owner (Oxford Graduate). He/She should have the following skillsets.

Key Skills:

Ea
Executive Secretary
Executive Assistant
Office Secretary

Company Profile:

As new age RCC Civil Contractors, the organization specializes in -ing all types of concrete structures - residential, commercial andindustrial.

As long asit uses rebar and column-beam frame loading. They undertake all EPC (Engineering Procurements Construction) contracts with Material and Labour basis. So be it the next skyscraper or an upcoming township, their strong network and large inventory of equipment & machinery enable us to jumpstart any medium
- to large-scale projectin no time.

They are ISO certified company on quality, safety and environmental management, are committed to upholding thehighest level of delivery standards and staying on top of the latestin construction technology.

Also well-versed with Statutory/Labour Compliances (PF, ESIC) and regulatory RERA norms.