Program Assistant - New Delhi, India - IFC Systems Corporation

IFC Systems Corporation

Verified Company

New Delhi, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Program Assistant

Job #:

- req21218
Organization:

IFC
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
New Delhi,India
Required Language(s):
English
Preferred Language(s):

Closing Date:

2/24/2023 (MM/DD/YYYY) at 11:59pm UTC
Description

The South Asia Department is recruiting a Program Assistant to be based at its New Delhi office.

Roles and responsibilities

Duties include and not limited to:

Providing high quality support to staff, including scheduling of appointments, monitoring documents for signature/approval; filing; monitoring and follow up of tasks; handling incoming correspondence and internal and external queries; drafting and sending routine correspondence.
Updating and Monitoring the Industry Pipeline and project timelines, ensuring all data on internal IFC systems is accurate and up to date
Drafting routine correspondence and proofreading materials using proper grammar, punctuation and style.
Incorporate agreed comments into documents, making full use of shared drives and software capabilities.
Use word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard IFC formats and distribution,. making full use of shared drives and software capabilities.
Coordinate schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside IFC.
Assist the team, as requested, in managing IFC internal processes on proprietary systems, for which training shall be provided
Assist in preparation and logístical planning for various events e.g. conferences, workshops, negotiations etc.
Track assigned budgets, task/project, steps/timetables, summarizes information and coordinate with relevant staff and provide assistance and/or information on projectrelated matters.
Maintain current distribution & contact lists, as well as paper and electronic unit files.
Provide logístical support to on travel.
Coordination of inperson and virtual meetings, including participation, materials and agendas.
Work as a back up to other ACS in the office as and when required.

Selection Criteria

Bachelor's degree preferred or equivalent combination of education and experience.
Minimum of five years of relevant experience.
High degree of motivation, initiative, flexibility, reliability and handle concurrent tasks simultaneously.
Quick learner, proactive and selfstarter. He/ She should be able to work independently after onboarding.
Demonstrates relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people.
Dedicated team player with excellent organizational skills, ability to prioritize assignments, and willingness to learn about the team' s work, to be able to take on additional responsibility.
Ability to adapt to changing business needs and produce highquality work under pressure.
Excellent organizational, administrative and time management skills with proven ability to work quickly and efficiently under pressure.
Ability to handle multiple tasks with critical deadlines and undertake diverse and complex assignments under minimum supervision.
Willingness to learn IFC procedures, especially, operational procedures and followup processes.
Excellent communication skills in English, both written and verbal. Fluency at businesslevel in one major India language is preferred.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._