Contracts Eng - Shahdol, India - Reliance Industries

Reliance Industries

Verified Company

Shahdol, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Posted Date:

21 Sep 2023

Function/Business Area:

Procurement & Contracts

Location:

Shahdol

Responsibilities:

Job Accountabilities

Assist the sourcing of delegated contracts in alignment with Category Manager &Contracts Manager guidance

a. Develop demand profile

b. Specify sourcing events

c. Monitor technical & price evaluation of quotes

d. Prepare for negotiation & selection of suppliers for major items

e. Ensure & review PO generation

Understand requirements for services procurement for the assigned items and provide inputs to Contracts Manager in defining overall procurement strategy

a. Align on timelines and spend planning for the assigned items

b. Provide initial supplier options and time / spend estimates

c. Oversee preparation of contracts plan for the assigned items (or categories) based on detailed engg

Execute Orders & Coordinate Expediting

a. Receive purchase requisitions / expiring contracts list

b. Prepare & release Request for Quotation/ Enquiry to the short-listed vendors

c. Obtain offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms

d. Develop Internal Cost Estimates for all respective category items

e. Participate in Commercial Negotiation Meetings with the short-listed vendors

f. Negotiate & finalize price for items covered under the limits of Contracts Engineer

g. Set up Agreements and SLAs with the finalized vendors, specifying finalized rate, quantity, specifications, delivery schedule etc

h. Prepare & release the final PO

i. Implement escalation process within project procurement and take up with CM if necessary

j. Maintain co-ordination with inbound logistics and all commercial departments

Monitor post-award project contract management

a. Enforce supplier feedback mechanism for improvement

b. Review contractor feedback, gather feedback from expediting team, P&C, supplier

Manage Change Order Process

a. Participate in routine planning meetings

b. Coordinate supplier information / confirmation on the changes

c. Additionally assess and monitor emergency situations and related procurement

Manage Supplier Relationships at working Level

a. Manage positive vendor relationships at the working level

b. Engage with vendors on a regular basis to share organizational requirements and understand their constraints

c. Gather feedback from field execution team and supplier

d. Review the feedback and send reports to PCM as well as the respective Contracts Lead

e. Ensure contractor performance as per end-user needs and identify improvements and suggest the same to Contract Manager

f. Uphold ethical values in procurement dealings and operations in line with the corporate values

Use technology extensively to increase efficiency & control costs

a. Use the SAP system optimally to drive efficiency and cost optimization in the entire procure-to-pay transaction process

b. Focus on usage of technological tools like e#auction and reverse auction to improve efficiency, bring down costs and improve transparency

To assist in procurement & contracting for current and upcoming projects in Oil & Gas related to Offshore subsea installation Services in compliance with PSC procurement & contracting procedures and company guidelines and policies.
Coordinating and liasioning with all cross functional teams like Technical, FC&A, Legal, Taxation, Imports, Shorebase, etc. to ensure contract placement and delivery of goods/services as per project timelines and targets.

Job Accountabilities (duties and responsibilities).

Assist in preparation of Expression of Interest (EOI) for prequalification of Bidders, monitor EOI responses and follow up with bidders and coordinate with project teams for Vendor qualification criteria/vendor selection etc.
Assist in preparing and issuance of RFP as per the procurement procedures, coordinate with technical team and Bidders to resolve all technical & HSE queries.
Assist in discussion & closure of Exception & Deviations to RFP terms and conditions by coordinating with legal & commercial team and Bidders.
Coordinating with technical team in getting technical bid recommendation, assisting in reviewing & evaluating commercial offers and assist in commercial negotiations with Bidders and obtain commercial concurrence.
Prepare necessary approval notes (internal/external) for getting approval from various stake holders including Operating Committee/Management Committee as per procurement procedure and prepare LOA, final PO/Contract documents.
Expedite with the Suppliers / Service Providers to ensure timely deliveries as per agreed delivery period / mobilization schedule to ensure timely mobilization.
Postaward Contract Administration with Supplier/Service Provider in coordination with internal teams namely technical, imports & logistics, shorebase / site, FC&A and legal teams, assist in handling internal and exte