Executive Assistant - Mumbai, India - TalentHouse

TalentHouse

Verified Company

Mumbai, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Provide full administrative and secretarial support at a senior level to the General Secretary to ensure the smooth management of day to day affairs, and most effective use of time.

Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate.

Main responsibilities:

Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Director's travel arrangements
Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director's office systems, including data management and filing.

Maintain records of Director's contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with action on matters which fall within the Director's responsibility chasing responses, triggering followup action.
Produce documents, briefing papers, reports and presentations for the Director.
Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, premeeting briefings and meeting papers
Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.

Assist/support Director,

Development Manager & Communications Manager in arranging funding partner and other events.

Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.

Any other duties as may reasonably be required by the Director.

Job Types:
Full-time, Regular / Permanent

Salary:
₹30, ₹35,000.00 per month

Benefits: