Associate - Hyderabad, India - Annalect

Annalect

Verified Company

Hyderabad, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Function

HR Operations
Job posted on

Nov 27, 202

Employee Type
Full Time Employee
Experience range (Years)
1 year 3 years

Location:
Gurgaon/Hyderabad

Shift:6:30 PM To 3:30 AM

Hybrid Mode: 3 Days WFO.

About Annalect India
We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company

Our portfolio includes:

three global advertising agency networks: BBDO, DDB and TBWA; three of the world's premium media services: OMD, PHD and Hearts & Science.

Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Science (data & analytics), Business Support Services, Market Research and Media Services.

This is an exciting role and would entail you to

Work with the Talent Acquisition team on the following:
Update applicant status in iCIMS (applicant tracking system)
Ensure new hire paperwork has been completed in iCIMS portal.
Complete SharePoint entries for all new hires
Initiate background check process
When applicable, initiate reference checks for new hires
Send weekly report to each business unit listing all active freelancers and confirm end date.
Partner with the Human Resources Business Partner team on the following:
Send communication to hiring managers on new hires who will be joining each week.
Facilitate communication with new hires on the onboarding process and answer questions.
Create and distribute Microsoft Planner Boards for all new hires.
Collect & file resignation letters.
Assist the Benefits team with the following tasks:
Assist with audits as needed.
Conduct termination calculations (e.g., vacation payout)
Complete an agency transfer form when necessary.
Work with the HR Operations team on completing the following:
Pull, analyze, and provide reports from HRIS system.
Perform manager changes within HRIS system.
Audit and upload new hire forms.
Provide directions and assistance in accessing key HR tools and resources.
Enter hires and terms into SharePoint.
Troubleshoot payroll issues.
People Doc filing
Other responsibilities
Monitor and provide responses to the Ask HR channel in Microsoft Teams
Audit and update Ask HR channel with updated forms and documents as necessary.

Work on other HR projects as assigned

You will be working closely with

The Human Resources Coordinator will function as an Onboarding/Offboarding Coordinator. This is the first point of contact for all new hires.

This role will partner with all functions of the broader HR team to timely complete all onboarding steps for employees and freelancers joining us.

Ability to multitask in complex working environment with accuracy and proficiency.
High degree of confidently and attention to detail.
Strong verbal, written and customer service communication skills.
Interest in learning company policy, employment law, and audit practices.
Proficiency in Microsoft Office Suite.
Knowledge of various HR tools and systems i.e SuccessFactors and iCIMS is preferred, but not required.
At least 1 year of experience (or relevant internship experience) in an administrative role in a fastpaced, collaborative working environment.