Execuitve Assistant - Bengaluru, Karnataka, India - Azim Premji Foundation

Azim Premji Foundation

Verified Company

Bengaluru, Karnataka, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

About the role
The incumbent would report to one/multiple Functions at the Foundation.

The role involves providing administrative support to all the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.

Role Title:
Associate Secretary

Responsibilities:

Provide day to day secretarial support by organizing and managing administrative and logístical arrangements.
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for followups.
Review and prioritize incoming phone calls, correspondences, mails and other communication
Independently manage their offices in times of absence and keep them updated
Provide a courteous and efficient interface to callers and visitors
Prepare written /electronic correspondence & logs and maintain a filing system
Planning and coordination of conferences/ external events.
Handle confidential correspondence
Maintain partner organization and employee databases for mailing & communication purposes.
Perform other general clerical duties as required from timetotime.

Qualification and Experience

Bachelor's Degree is must.
Minimum 3 years experience in a similar role.

Skills and Attributes

Effective oral and written communication skills including active listening and accurate reading comprehension.
Excellent computer skills and familiarity with Microsoft office
Excellent interpersonal skills and ability to work with people
Pleasant and calm exterior, punctual and regular work habits, open to learning
Able to deal with high pressure and with top management both in private sector as well as Government.
Skills in record keeping.
Ability to maintain the high confidentiality.
Excellent organizational and time management skills.
Extremely organized, has a close eye for detail, able to think ahead and plan effectively