Executive Assistant - Goa, India - Simeio Solutions

Simeio Solutions
Simeio Solutions
Verified Company
Goa, India

2 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

The Opportunity:


Simeio, a global leader in identity management & cybersecurity, has an opportunity for an Executive Assistant to provide high-level administrative support primarily to a few C-Level executives in the Alpharetta office.

This role requires exceptional organizational skills, discretion, and handling various tasks with limited supervision.

The Executive Assistant will act as a primary point of contact between the executives and internal/external stakeholders, ensuring effective communication and workflow.


Key Responsibilities:

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Calendar Management: Schedule and manage appointments, meetings, and events. Coordinate with other team members to ensure alignment of schedules and follow up on action items as needed.
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Travel Arrangements: Plan and coordinate travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the executive's schedule and preferences.
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Document Management: Organize and maintain documents, files, and records. Ensure easy access to important information and data.
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Expense Management: Manage and reconcile expense reports, invoices, and reimbursements. Maintain accurate records of expenses.
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Stakeholder Liaison: Act as a liaison between the executive and internal/external stakeholders, such as members of the Private Equity group, partners, and team members. Handle inquiries and requests professionally and timely.
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Confidentiality: Maintain the utmost discretion and privacy when dealing with sensitive information and matters.
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Prioritization: Serve as gatekeeper. Prioritize tasks and manage the executive's time effectively. Identify and address urgent matters promptly.
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Cost Control: Negotiate and secure best pricing, providing multiple options and scenarios.
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Point of Contact: Welcome and greet visitors and customers and direct inquiries as appropriate.
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Meeting Prep & Scheduling: Create visitor's agenda by coordinating with visitors and internal stakeholders. Arrange for meals, transportation, etc., as needed.
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Facilities: Order and stock breakroom and other areas with supplies. Coordinate with building management on maintenance requests and partner with vendors as needed.
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Office Administration: Issue and track employee and guest badges and prepare work areas for new employees.
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Weekly Employee Connect: Prepare PowerPoint slides for weekly employee connect. Arrange for all material in advance to meet the deadline.
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Continuous Improvement: Suggest and implement process improvements to enhance the executive's productivity and efficiency.
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Other:Other duties as assigned.


Qualifications and Experience:


  • College or Vocational School Graduate; bachelor's degree a plus
  • Proven experience as an executive assistant or in a similar administrative role supporting Clevel executives.
  • Experience planning domestic and international travel.
  • Proficiency with MS Office suite
  • Work with a sense of urgency.
  • Strong sense of responsibility and capacity to complete tasks quickly and accurately with mínimal supervision.
  • Professional and friendly demeanor with a teamoriented attitude
  • Excellent written and verbal communication skills.
  • Exceptional organizational and time management abilities.
  • Strong attention to detail and problemsolving skills.
  • Ability to handle multiple tasks simultaneously and work well under pressure.
  • Exercise discretion and professionalism when dealing with sensitive information
  • Adaptability and a willingness to learn and grow in the role.
  • Strong interpersonal skills and the ability to work effectively with diverse personalities.

Travel:
Local travel as required to perform job duties.

Simeio is an equal opportunity employer.
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