Procurement Officer - Mumbai, Maharashtra, India - Wilhelmsen

Wilhelmsen

Verified Company

Mumbai, Maharashtra, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Manage and process all vessels subscriptions ensuring that:
Every subscription is linked to a purchase order.
Purchase orders are correctly created and account coded.
Invoices are matched to correct purchase orders and financial period.
Missing invoices to be identified and followed up with suppliers.
Raise separate purchase orders for any exceptional cost and set for vessel managers' approval.
Manage Corporate Procurement spend as follows:
Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders
Goods receipt transactions are recorded
Invoices are matched to purchase orders
Report non-conformances
Manage Vessel & Corporate Procurement Invoices as follows:
Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt
2 working days
Ensure all invoices are registered with the correct vendor, amount & currency.
Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.
Liaise with other management centres, Procurement officers, WVA Treasury, Corporate Accounts and vendors with regards to invoice receive from suppliers.
Statement of accounts and payment queries
Vendor Bank Details
Other duties as assigned.

Accountabilities- The position will be measured against timely creation of Subscription Purchase Order- The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.- The position will be measured on accuracy of the invoices registered in system.

- The position will be measured on achievement of Invoice Turnaround time against KPI set- The position will be measured on the response time on attending internal and external queries

Qualifications:

Mandatory requirements
Diploma/Degree in commerce, business administration, accounting and/or finance.
Fair command of English.

Additional preferences

Customer focused and excellent command of English.
Good organizational skills.
Analytical Skills
High Level of Drive & Determination
Solution first approach
Strong interpersonal skills ability to get along with diverse personalities and cultures.
Flexible, outofthe box thinker who is comfortable working under pressure.
Proactive attitude with strong sense of ownership
Process Involvement

All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word

WSM