Purchase Executive - Mumbai, India - Holy Family Hospital, Bandra

Holy Family Hospital, Bandra

Verified Company

Mumbai, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Responsibilities:

Procurement Planning:

Collaborate with the hospital management and department heads to understand the Capex requirements for medical equipment, IT infrastructure, and project-related materials.

Develop a comprehensive procurement plan that outlines the timelines, budgets, and specifications.

Vendor Identification and Evaluation:
Identify potential vendors and suppliers for Capex purchases in the medical and IT domains. Evaluate their capabilities, reliability, and quality of products or services. Establish and maintain a database of approved suppliers and conduct periodic vendor assessments.

RFQ and Tender Management:
Prepare and issue requests for quotations (RFQs) and tenders to potential vendors based on the procurement plan. Analyze and evaluate the received quotations to ensure compliance with specifications, quality standards, and budgetary constraints.

Negotiation and Contracting:
Negotiate favorable terms and conditions with vendors, including pricing, delivery schedules, payment terms, and warranties. Prepare and finalize contracts or purchase orders in accordance with hospital policies and legal requirements.

Purchase Order Processing:
Generate purchase orders for approved Capex purchases. Ensure accuracy in terms of product specifications, quantities, pricing, and delivery details. Coordinate with internal stakeholders, finance, and suppliers to resolve any discrepancies or issues.

Supplier Relationship Management:
Build and maintain strong relationships with key suppliers and vendors in the medical and IT sectors. Regularly communicate with them to address concerns, resolve disputes, and foster collaboration. Seek opportunities for cost savings, process improvements, and value-added services.

Delivery and Logistics:
Coordinate with suppliers to ensure timely delivery of Capex items to the hospital. Monitor shipment status, track deliveries, and resolve any logistics-related issues. Collaborate with the receiving team to verify and inspect the received goods or services for quality and compliance.

Documentation and Reporting:
Maintain accurate records of all procurement activities, including purchase orders, contracts, invoices, and correspondences. Generate regular reports on procurement status, vendor performance, and cost analysis. Assist in budgeting and forecasting exercises related to Capex procurement.

Compliance and Risk Management:
Ensure adherence to hospital policies, ethical practices, and regulatory requirements throughout the procurement process. Identify and mitigate potential risks associated with Capex purchases, such as supply chain disruptions, quality issues, or legal non-compliance.

Collaboration with Stakeholders:

Collaborate with various hospital departments and personnel to understand their requirements and ensure timely procurement of medical and IT equipment.

Coordinate with project teams to align Capex purchases with ongoing projects and initiatives.

Qualifications:

Bachelor's degree in Business Administration, Supply Chain Management, or a related field. Relevant certifications in procurement and supply chain management are a plus.
Proven experience as a Purchase Executive or similar role, specifically in managing Capex procurement for medical, IT, and projectrelated categories within a hospital environment.
Indepth knowledge of procurement principles, practices, and procedures in the healthcare industry.
Familiarity with medical equipment, IT hardware/software, and project materials, including their specifications and industry standards in a hospital setting.
Strong negotiation, communication, and interpersonal skills.
Proficient in using procurement software and tools.
Attention to detail and ability to work under pressure to meet deadlines.
Analytical mindset with the ability to interpret data and generate meaningful insights.
Knowledge of applicable laws, regulations, and compliance standards in procurement within the healthcare sector.