Executive Assistant to CEO - Trichur, India - IRISH EXPERT LLP

IRISH EXPERT LLP

Verified Company

Trichur, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

JOB DESCRIPTIONPosition :
Executive Assistant to
CEO

Department :
Administration / C-level

Reporting to :

CEO

Job location :
M.G. Road, Thrissur

Work timing : 9:15 AM to 5:45 PM (Mon - Sat)

Job Objective
Reporting directly to the
CEO, the Executive Assistant provides executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the
CEO.

The Executive Assistant also serves as a liaison to the Core Committee and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure and travel at times to handle a wide variety of activities and confidential matters with discretion.

Specific responsibilities:

Completes a broad variety of administrative tasks for the
CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travelrelated meetings. Plans, coordinates and ensures the
CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating winwin situations for direct access to the
CEO's time and office
Communicates directly, and on behalf of the
CEO, with Core Committee, Administration, HR, Operations, Branches, Zonal managers, Processing, Accounts, Legal etc.
Researches prioritizes, and follows up on incoming issues and concerns addressed to the
CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the
CEO and internal departments; demonstrating leadership to maintain credibility, trust & support with senior management staff.
Works closely and effectively with the
CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the
CEO updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of projects for the
CEO, some of which may have organizational impact.
Completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the
CEO's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

NB:
The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities will be added from time to time depending on organizational requirements.

Computer skills

Language skills

Good written and oral communication skills in English.

Functional skills

Good verbal and written communication & presentation skills with strong businessrelated knowledge
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Core committee, and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problemsolving with strong decisionmaking capability
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve highperformance goals and meet deadlines in a fastpaced environment
Forwardlooking thinker, who actively seeks opportunities and proposes solutions

Salary:
Up to ₹30,000.00 per month

Benefits: