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Ajay Abraham

Ajay Abraham

Administrative Officer
New Delhi, New Delhi

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About Ajay Abraham:

20+ Years  B.Com. Graduate  Experienced  in  Office  , Site &  Warehouse  Administration , Human  Resources Management , Procurement , Purchasing &  Logistics , Facilities  Maintenance and  Renovations , Coordination  in  Operations Executions , Transport  Management , Store Management , CCTV , Fire  &  Security Management , Horticulture , Supervision  and Training  with  Exceptionally Good  Customer  Care , Sales ,  Service  and Support  through  quick and  sound  decision making .

Experience

I   Currently , Admin. cum  Transport Officer  of  Mount Carmel  Sr. & Jr. Two  Schools in  Dwarka and  One Upcoming  in  Gurugram . 

Coordinate  all  Administrative  Processes Across  Departments .

Manage  Budgets , Policies  and  Events .

Resolve  Conflicts and  Issues  As  They  Occur .

Oversee  in  Assisting  Logistics and  Transport Maintenance & Management .

Check , Verify & Forward to Finance Department , Civil  Works Measurements , Software & Hardware Bills , Purchases & Finalize Payments from Vendors .

Maintain AMCs of all Electronic Machines , Equipments , DGs , ACs , etc.

Update Permits , Insurances & Repairs of School Buses , Office & Owners Vehicles .  

Supervise   , Maintain  Discipline and  Coordinate  Housekeeping Works .

Supervise  and  Initiate  Regular Fire  Safety &  Security Drills  Around  Schools .

Oversee  CCTV Maintainance  and  Recordings. Maintain  Hygenic Canteen .

Foresight  in Planning & Coordinating Repairs & Maintenance of  Schools During  Summer , Winter  and Gazetted  Holidays .    

Oversee  & Follow  Compliance  for Entry  and  Dispersal of  Students . 

Oversee , Highlight  Monthly Reports with Discretion &  Solve Issues  For  Different Branches , updating Management  on  a Regular  Basis .  

Managing , building  new  relationships with  DJB , BSES , DDA , MCD , Traffic , ACP, DCP, etc.

Purchase  Seasonal Plants  and  Supervise Horticulture activities  round the  year.

Oversee  and Resolve  Daily  IT  Department  Issues for  all  Departments .

Current  Salary ; Rs.80,000 / month :  Expecting 10% increase .

 

II   GRANDEUR GROUP  OF  COMPANIES ( 4 Companies ) – DUBAI , U.A.E. 

October  2017 – January  2021 .          Admin.  Operations &  HR Coordinator

  1. GRANDEUR GENERAL  TRADING -

Meet  Regular and Bring  New Clients  for Manufacture  and  Delivery of  Garments / GEMS School Uniforms / 7 Star Hotel Uniforms - Burj Khalifa / Burj Arab / Fast  Food - KFC , Pizza Hut , Burger King , Prime  Minister’s Palace , etc.         

Import / Export  Sourcing , Procurement  and Purchasing  Fabric  and Accessories  locally  within Vendors  from  U.A.E. and  China , India , Egypt , Lebanon , US and  UK .

Responsible for  Warehouse  Functions , Stock  Maintaining , Inward  & Outward  Logistics , Delivery  of Products / Items  to  Destination , Damaged  Products to  Company , Billing , Report  Goods  damaged / returned .

Billing  to Client , Collect  Payments and  Deposit  with Accounts  Department.

Payroll  Processing through  Biometric  Attendance .

Inventory  , Safety and  Security  Control , through  Internal  &  External  CCTV. 

Recruit , Arrange  Accommodation , Schedule  Accountants , Front  Office , Pattern  Masters / Tailors  / Embroidery & Clerical  staff   and Drivers'  Duties  for completing  jobs  within a  set  Timeframe . 

Maintaining  Petty Cash  accounts .

Purchase / Maintain  separate Pantry - drinking  water , tea , coffee , milk  items  cleaning chemicals , etc., Stationary & Computer & Peripherals .

Cancellation /  Renewal of  Visas / Flight  Tickets for  staff .

  2.  Granduer  International Trading -

Import / Export  Sourcing , Procurement  and Purchasing  Readymade  Garments , Medicines and  Medical Equipment , Promotional  Corporate  Gift Items  in  Wholesale Prices  from  Manufacturers / Vendors  in China , India , US and  UK  for United  Nations  , W.H.O. .

Sourcing / Coordinating  Logistics with  W.H.O . Representatives  for point-to-point  delivery  inside war / conflict  areas  in  Africa / Yemen / Lebanon , etc.

Following  up on  Payments  with UN  Representatives .

  3.  AL  JALAF SCREEN  PRINTERS 

Meet  Regular / Bring  New / Update Clients  on  Screen Printing , Digital  Printing  & UV  Printing  on Promotional  / Corporate  Gifting Items .

Sourcing , Procurement  & Purchasing  the  Products / Items  locally within  Vendors  from U.A.E . and  China , India , Africa ,  UK , etc. 

Logistics  for delivery  of  Items into  Dubai  Office from  Abroad .

Coordinate  and Execute  different  Printing Procedures  from  Start to  Handing  over.

Billing  to Client , Collect  Payments  and Deposit  with  Accounts Department.

Payroll  Processing through  Biometric  Attendance .

Inventory , Safety  and Security  Control , through  internal &  external  CCTV.

Arrange  Accommodation , Schedule  Graphic Designers / Printers  / Clerical  Staff  and Drivers'  Duties  for completing  jobs  within a  set  Timeframe . 

Maintain  Petty Cash  Accounts .

Purchase / Maintain  separate Pantry - drinking  water , tea , coffee , milk  items cleaning  chemicals , etc. Stationary  & Computer  Peripherals .

Cancellation /  Renewal of  Visas / Flight  Tickets for  staff .

   4.  Grandeur  Interiors

Meet  Regular / Update  Clients on  fixing  False Ceilings  at  Dubai Mall  , Dubai  World Trade  Center , etc.       

Interview / Arrange  False Ceiling  Workers  from India .   

Sourcing , Procurement  and Purchasing  hardware  tools and  accessories  , locally  within  Vendors from  U.A.E. 

Coordinate  and Execute  with  Site Engineers , work  procedures  including safety  compliance  , from Start  to  Handing over .

Billing  to Client , Follow  Ups ,  Payment Collection  and  Deposit with  Accounts  Department .

Payroll  Processing through  site  attendance .

Inventory  Control .

Arrange  Accommodation , Schedule  False Ceiling  Workers  ( skilled / unskilled )  at site  and  Drivers' Dropping / Pick  Up  Duties .

Maintain  Petty Cash & update  with  accounts .

 

III   Christian Medical  Association  of India – New  Delhi , India .

March  2016 – January 2017                       Administration Executive

•           Public  Relations / Liaise  with  Govt. Agencies – Immediate  Processing  Filing  documentation and  Maintain  regular interaction  / contact  with D.D.A. , B.S.E.S. , D.J.B. , C.P.W.D. etc.

•           Cash Flow Management – Sound  Purchase – Monitor - Maintain – records  of  transactions , payroll  management including  petty  cash expenses.

•           Draft / Prepare / Submit / Mail . Courier – LPOs , letters , correspondence , agreements , estimations , presentations , proposals , packages .                                                                                                             

•           Annual  Maintenance  Contracts - Review - Compile - Renew - rentals  of  company offices , company  guest  houses , etc. , Insurance  premiums of  all  staff and  vehicles , AMCs’ of  Office including  air conditioners , computers  printers , photocopiers , IT  servers , generators , Pest control , Fire Fighting  ,  etc.

•           Office  Store – Diligently Examine - Evaluate - Purchase - Update – Store - Civil  and Hardware items , office stationary , laptops , computers , printers and  peripherals , civil  books , CDs , DVDs , pen drives , pantry items – tea / coffee / snacks / etc. including physical  verification  and indenting  of  all office  inventory  for head  office  as well  as  branch offices  and  company guest  houses  in multiple  locations .

•           Compliance  - of  office procedures  for  efficiency , work  ethics and  safety .

•           Real  Estate - Locate  ideal  tenants for  company  owned offices  and  residential properties.  Draft  / Finalize  legal  rent agreements , Check  expiry, Examine  its  worth and  renewal .

•           Facilities Maintenance –  Maintain , Renovate  and running  of  Main office,  Branch  Office , transit / guest  houses , etc.

•           Security - Define - Delegate - Supervise - responsible  to clerical  staff  for maintaining  the  upkeep of  premises / Oversee  security / CCTV  in and  around  office buildings  and  other company  residential  properties for  a  healthy and  safe  environment and  being  available at  odd  hours for  compliance . 

•           Visas / Ticketing / Transportation – Provide – Arrange – Coordinate  Visa Change  / Renewals / Cancellations  including Air  tickets  and Company  vehicles / taxis  to accommodation ( company guest  houses / hotel  ) for  company / transit  staff / clients  / delegates , etc.

•           Drivers’ Duties – Checked vehicles’ logs  and  delegated duty  timings .

Maintaining  Petty Cash  accounts .

Purchase / Maintain  separate Pantry - drinking  water , tea , coffee , milk  items snacks , cleaning  chemicals , etc.

Miscellaneous  Duties :

•  Performance Appraisals .

•  Proofreading MOUs / Staff  Compliance Rules / Projects  / Travel Rules .

•  Minutes of Meetings / Interviews / Appointments .

 

IV   GIGI DECORATORS – New  Delhi , India .

July  1996 – January  2016                        Office cum  Site  Administrator

•           Facilities Renovations &  Maintenance – Analyze  and  Delegate works  through  Architects' Interior  Site  drawings to  Engineers ,  Supervisors while  Interacting / Problem  Solving / Supervising masons , electricians , gypsum  carpenters , plumbers , stone / tile  masons , furniture  carpenters , painters , helpers, etc.  and  update   clients  on progress . 

•           Multiple – Site Operations  Oversight – Quick Sound  Planning - Foresight – Work  in close  collaboration  with staff  , Estimate  list of  materials , Recruit   workers , time  required for  completing  interior projects  etc. across  multiple locations . 

•           P&L / Cash Flow Management –  Sound Purchases – Monitor - Maintain– receipts / records  of transactions , payroll management  including  petty  cash expenses  and  forward details  to  Chartered Accountant  for  filing Income  Tax .

•           Administrative / HR Management – Timely  Recruitment and  Effective Communication  to  staff / workers  for  optimal use  of   man hours  in  combining and  completing  time-bound tasks . Prepare - Maintain – Store records  of  LPOs / agreements / client  details / estimations / proposals  .       

•           Vendor / Supplier Relationships  – Sourcing , Procurement  and Purchasing  through  multiple vendors  locally  in  India  for  best competitive  price , supply  & delivery   across  multiple locations 

•           Operations & Customer Sales & Service – Effectively Develop -  Back Sales  team – Solve Problems – Supervise  staff , workers , etc. make  sound  decisions  quickly , maintain  discipline with  integrity  while always  keeping  Clients updated  on  progress of  work . 

•           Public  Relations / Liaise with  Govt.  Agencies – Immediate Processing Filing  documentation and  Maintaining  regular interaction  / contact  with  D.D.A. , B.S.E.S. , D.J.B. , Banks , Income Tax , etc.

•           Draft / Prepare / Submit / Mail , Courier – LPOs , letters , correspondence , agreements , estimations , presentations , proposals , packages .                                                                                                             

•           Office  Store – Diligently Examine - Evaluate - Purchase - Update – Store - Civil  and Hardware items , office stationary , laptops , computers , printers and  peripherals , civil  books , CDs , DVDs , pen drives , pantry items – tea / coffee / snacks / etc. 

•           Compliance  - of  office  procedures for  efficiency , work  ethics and  safety .

•           Security - Define - Delegate - Supervise - responsibility  to  clerical staff  for  maintaining the  upkeep  of premises / Oversee  security / CCTV  in and  around  office building.

•           Visas / Ticketing / Transportation – Provide – Arrange – Coordinate   Renewals / Cancellations  including  Air tickets  and  Company vehicles / taxis  to  office .

Education

Passed  10+2  From  C.B.S.E.  and  Bachelor's  of  Commerce  from  Delhi  University .   

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