Amit Jain

• A Globally accredited Financial, Operation and Portfolio Management Expert having 30+ years of rich experience within the UN, MNCs, Multilateral Funding agencies, Governments, and CSOs in 38 countries in Southeast Asia and the West Africa Region.
• Cost and Management Accountant (CMA) & Company Secretary (CS) having rich working experience in all facets of Finance, Budget, Administration, Compliance, Internal Control, Risk Management, and Portfolio Management for more than US$ 100 million budget within the RBM framework.
• A professional who excels in prioritizing multiple tasks simultaneously, and demonstrates credibility and gravitas to challenge, advance approach, and influence with enthusiasm in a robust, change-oriented, and challenging environment.

Asia Regional Head: Admin and Finance                                                                 Mar 23-Onwards Commonwealth Educational Media Centre for Asia (CEMCA),                                                                                                                                  Delhi, India

• Leading the regional office’s administrative and financial management function includes grant portfolio, budget, finance, treasury, internal control, HR, procurement, travel, IT and asset management.

• Implemented effective auto check & balance system for procurement and treasury operations. Ensured that any anomalies or matters arising are investigated and resolved conclusively.
• Streamline and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Guide the relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; secures approval from the Governing body. Ensure legislative mandates are accurately translated into program budgets.
• Monitor efficient service delivery, quality controls, the standard of conduct, compliance, proactive and prompt actions during emergencies, improve efficiencies, and effectiveness and generate savings.
• Advice on global policies, practices and operational procedures and appropriate solutions concerning administrative/financial matters to higher management and Country office Support Teams. Headed the regional work plan formulation, implementation, monitoring, evaluation and reporting.
• Finalizing budget performance reports, analyzing variances between approved budgets and actual expenditures. Substantive support to relevant intergovernmental and expert bodies.
• Reconstructed admin, finance and operational manuals and policy framework for CEMCA and develop a system and procedures for file archiving, disposal, and digitalization of existing records. Developed a cloud-based dispatch and receipt tracking system with turnaround time and delivery record.
• Recovery of old outstanding aging advances/receivables from the various ministries pending since 2018 along with other payments to reflect fair and clean CEMCA’s financial statements.
• Developed an automated process of identification, retrieving the backgrounds, and processing of old payables pending since 2004 in the CEMCA’s financial statements to share clean and transparent statements to the Governing board.

Executive Director                                                                                                           Sep 21 -Feb 23

JJ Global Foundation                                                                                                                                                                                                                                                                                                                                                                                         Delhi

• Headed the overall functionality of the organization and contributed to the strategic planning, policy changes, and formulation of financial and administrative matters.
• Liaise with the statutory and regulatory authorities in India in responding to inquiries relating to Organization’s products and operations in India. Engage with the policymakers and regulators in the development of a regulatory/compliance framework relevant to the sector.
• Collaborated with the local authorities and controlled internal teams in the development of policies and laying down of processes.
• Supervised and ensured company policies and legal guidelines are communicated. Assessing, managing, and resolving problematic developments and situations.

Finance, Grant and Operation Management Expert                                                                                                                           Jul 15-Aug21 UN Women, MCO India                                                                                                                                                                                                                                                         Delhi

• Oversee financial and internal controls, conducted risk assessments, control testing and reporting risk assessment reviews, analyze reports, and controlled quarterly and annual financial reports following the norms defined by the donors.
• Managed the funding portfolio, finance, budget, compliance, treasury, and reporting management for $ 100M.
• Managed funding agreements, MoUs, donor financial reports ensuring compliance with reporting requirements, budget realignments and controlled the pre-assessment and due diligence process of selecting new IPs.
• Administered IPs contracts, advice on reporting requirements, payment schedules, audit requirements, currency management, ensuring compliance to organization policies and procedures and donor rules and regulations.
• Controlled the timely implementation of the award programs, including closure and disposition plans, provide procedural, policy guidance and interpretation for program staff as well as sub- grantees to ensure adherence to award management policies and achievement of award objectives, establish procedures for award responsibility and financial reviews of potential sub-grantees.
• Headed the effective and accurate financial management and oversight, the consolidated month- end close process ensuring all relevant accounts are reviewed and reconciled regularly.  
• Monitor the performance of COs overall accounting and financial management. Identify weaknesses and advise corrective actions.
• Led the statutory compliances, Internal and statutory audits, interacting with internal and statutory auditors for ensuring compliance with audit suggestions and completion of audit within the scheduled time.
• Formulated the innovative ways to minimize the cost of goods and services for UNW with no dilution in quality. Advised on interpretation and application of UNW procurement policies and procedures. Review and advise on exceptions to policies and procedures.
• Coordinated with HQ on scheduled audits and monitor the high-risk findings and the status of follow-up actions, including recovery of ineligible costs, supported COs in liaising with OIAI regarding suspected fraud by implementing partners, including in the elaboration of TOR for special audits, or other assurance activities, triggered by allegations of fraud.
• Established a quality assurance/improvement program covering all aspects of internal audit, evaluations and investigations including periodic internal and external reviews and ongoing self-assessment.
• Reduced 40% of monitoring and operational expenses by developing new administrative processes and controls for financial, procurement, and meeting management systems with increased accountability.
• Transformed and developed in-house business automation applications to enhance operational efficiency and reduce transnational costs and time by 30%.

APOC HQ Head: Finance and Compliance (P-3)                                                                                                             Nov 14-Jun 15 World Health Organization-APOC                                     APOC HQ, Ouagadougou, BurkinaFaso

• Mentored the effective Funding Portfolio, Budget, Finance, Accounts, Project Administration, Portfolio Management, Procurement, Internal Control, Risk Management, Treasury, Payroll, Compliance and Reporting Management for APOC. 
• Contributed to the global, regional, and country strategic planning, policy changes, and formulation of financial and administrative matters.
• Managed the Grant and donor financial reporting, amendments to the Grant Agreements, ensuring appropriate budget realignments are in place and participate in the pre-assessment process of selecting new implementing partners.
• Controlled the contract management, negotiations, sub-contracts, and modifications, advises upper management of the risk involved and takes the lead in disputes concerning contractual issues.
• Lead the work of professional and support staff of the WHO APOC-West Africa region office finance department; allocate tasks, decide priorities, check outputs, and evaluate efficiencies, and performance of Finance staff.
• Facilitate efficient, effective and flexible financial & banking services with minimum costs to the organization, cash, imprest accounts, and accounts payable /receivables, and implement improved working methods. Maintain the integrity of the financial database and sound internal controls.
• Monitor quality of transactions, pre-audit, and their conformity with the relevant financial rules and practices; ensure closure of monthly, annual and biennium accounts and timely submission to the HQ.
• Established the SOPs, guidelines, training materials, and guide on financial rules/regulations/practices to technical units and country staff and conduct training/orientation courses for their capacity building.
• Displayed the strategic vision, leadership and direction through creating and promoting medium- and long-term strategies, policies and frameworks, promoting continuous improvement and added value within the Organization through the integration of oversight findings, lessons learned and recommendations into policy, strategy and program formulation and implementation.
• Ensured implementation of cost-sharing and trust fund agreements and elaborate conditions of contributions within the office's resource mobilization efforts. Implementation of cost- saving and reduction strategies in consultations with office management.

Global Procurement and Travel Quality Specialist                                                                                                                    Jan 11-Nov14 World Health Organization                                                      Southeast Asia Regional Office, Delhi

• Conceptualized and lead the WHO Global Travel policy reforms project resulting saving of $2.5 million globally, proved an innovative GAME-CHANGER 
• Led the oversight and compliance functions, namely, internal and external audit, investigation and evaluation, and ensuring oversight is focused on added value to the WHO.
• Controlled the risk profiling including control identification, defining key risk indicators and implementing governance mechanisms such that the leadership team understands the risk and control environment.
• Managed the effective and accurate financial management and oversight, the consolidated month- end close process ensuring all relevant accounts are reviewed and reconciled monthly. Monitor the performance of COs overall accounting and financial management. Identify weaknesses and advise corrective actions.
• Implemented systems for planning and managing the procurement of all goods and services, including projects implemented on behalf of donors, ensuring “best value for money” principles.
• Reduced 10% transaction and recurring costs by regular monitoring of financial exception reports for unusual activities, transactions, and investigation of anomalies.

Senior Executive-Administration, Finance and Compliance                                                                                                      Oct 02-to Dec 10 World Health Organization                                                      Southeast Asia Regional Office, Delhi

• Administered the effective administrative, operation, financial, accounting & compliance management processes for 11 countries.
• Strengthen the financial policies implemented by the program and country portfolio teams, including fund disbursements, procurement, budgets, work plans, and financial management.
• Formulated key finance project changes and improvement plans to assess interdependencies and overall coherence, identify risks and opportunities and make tactical as well as strategic recommendations, and supported all long-term and medium-term steps for improving the organization approach to accelerate and increase the likelihood of success, impact, and business benefits and key financial processes to maximize efficiency and effectiveness.
• Enforced the effective and accurate financial management and oversight, the consolidated month- end close process ensuring all relevant accounts are reviewed and reconciled monthly.
• Monitor the performance of Country Offices overall accounting and financial management. Identify weaknesses and advise corrective actions. 
• Developed effective procedures for liquidity and cashflow management; timely review of cash position for program accounts to ensure that sufficient funds are available for programs implementation. Ensure that any anomalies or matters arising are investigated and resolved conclusively.
• Coordinated with the regional and HQ team to assess and make recommendations about business preparedness for new ORACLE-based ERP rollout, and support initiatives including changes in priorities to make improvements. 
• Prioritized the regional operational teams to engage with global partners to help them articulate funding needs, identify specific partners to help support their work, and develop fundraising strategies and specific fundraising initiatives.
• Streamlined the contract management, performance metrics (KPIs), and effective service level agreement (SLAs).

Managing Partner-Amit Jain & Associates, Delhi                                                                                                                               Jan 98 - Sep 02

Senior Executive-Finance -Altos India Ltd, Gurgaon                                                                                                                               Dec 94 - Dec 97

• Company Secretary- Institute of Company Secretaries of India
• Cost and Management Accountant- Institute of Cost Accountants of India (ICWAI)
• Bachelor of CommerceHonours- Sri Guru Gobind SinghCollege of Commerce,University of Delhi