Team Assistant/ Administrative Assistant - Mumbai, India - Oliver Wyman Group

Oliver Wyman Group

Verified Company

Mumbai, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

We are currently looking for a Team Assistant/ Administrative Assistant to join our Mumbai or Gurgaon office.

Job Overview:

The Team Assistant/ Administrative Assistant will support ongoing projects for the strategy consultants, including but not limited to meeting planning logistics and project related duties.

Hours: 09:00 - 18:00 with additional hours as needed.

Key Responsibilities:

Meeting Planning
External & Internal meeting planning
Coordinate team logistics and manage projects and client project timeline
Ensure deliverables and milestones are met
Track issues and assist with resolutions or escalate as appropriate

Project Support

Coordinating team logistics and weekly payment to the vendor (transportation &supplies)
Assisting in hotel booking when needed
Ordering office and food supplies, organizing team events and contract management
Sending a welcome pack to new joiners, and other project related administrative duties

Tracking

Reviewing and keeping track of team expenses, staffing, whereabouts, timesheets, Work LifeBalance

Daily Other Project Support

Any other ad hoc requests that may come from the team as the project progresses and business needs changes, including but not limited to supporting the local Partners

Experience Required:

At least two years' experience at working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment aplus

Technical Skills:

Strong Word, Excel, and Outlook skills, comfortable PowerPoint skills
Creative problem solving
Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
Proficient with data analysis and reporting
English/Hindi

- required

Skills and Attributes:

Positive and proactive while still be collaborative
Highly organized and detailoriented, yet operates well within a team, as well as independently
Professional, tactful and able to engage with colleagues at all levels in the firm
Problem solver able to work with other teams and staff members effectively to reach a viable solutionand goal
Strong service focus dedicated to meeting the expectations of all staff through securing effectiverelationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator able to deal effectively with people at all levels across amulticultural environment
Maturity, poise and judgment
Ability to maintain and respect confidentiality
Ability to think strategically and contribute to development of departmental model
One who takes constructive feedback in stride and incorporates feedback quickly
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Selfstarter, strong initiative, confidence and ability to work with little guidance
Collaborative team player
Positive attitude, sense of fun: is collegial and friendly
Ability to juggle several tasks at once, to prioritize and manage own time
Not a clock watcher orsomeone who is unwilling to step outside their job description
Methodical, organized and excellent attention to detail
Flexible attitude; embraces change, hardworking, cost conscious and results driven
Finally, we are looking for someone who will be committed to the company and add to the life and cultureof Oliver Wyman

Please send us your CVs in
English.

Why Oliver Wyman?
Working as part of our global, entrepreneurial company, you'll do meaningful work from day one.

We're looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us.

There's no "one size fits all." We hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.

At Oliver Wyman we do not unlawfully discriminate against anyone and we are particularly mindful of the requirements to prohibit discrimination based on nine protected characteristics namely: age, disability, gender reassignment, race, religion or belief, sexual orientation, sex, marriage and civil partnership and pregnancy and maternity - we want you to bring your authentic self and be someone who enjoys working within a diverse and talented team.

Additionally, we pay close attention to work/life balance and family life, military status and personality types_._