Executive Assistant - Pune, Maharashtra, India - Varian Medical Systems

Varian Medical Systems

Verified Company

Pune, Maharashtra, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer.

Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what's possible, to improve people's lives around the world.

We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We're searching for a dynamic individual to join our team, specializing in a 70% functional role with 30% focus on administrative operations for site-level activities.

Job Title:
Executive Assistant.

Work Experience: 5-7 Years of working experience in similar role.

Job Location :
Pune

Roles & responsibilities:

Functional Support:

Provide valuable assistance to Sr. Director
Site Head in managing daytoday operations, including meeting coordination, calendar management, and communication facilitation. Work on special projects on creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Data Analysis and Reporting: Utilize your analytical skills to collect, analyze, and present data relevant to the functional area, enabling informed decisionmaking and strategic initiatives.
Process Improvement: Support in identifying opportunities to streamline processes and enhance efficiency, collaborating with crossfunctional teams to implement innovative solutions.
Stakeholder Engagement: Build and nurture relationships with internal and external stakeholders, serving as a reliable point of contact and representing the functional leader when necessary.

Administrative operations:

Site-

Level Support:
Manage administrative tasks related to site-level activities, and supporting senior executives or functional heads.

Travel Arrangements: Assist with travel planning and logistics, ensuring seamless experiences for functional leaders and team members.
Expense Management: Handle expense reporting and reimbursement processes with precision and compliance.
Document Management: Maintain accurate and organized documentation, safeguarding confidentiality and accessibility.
Additional Administrative Duties: Support various administrative functions as needed, contributing to the overall efficiency of the team and organization.

Attribute & Skills:

Flexibility in terms of functional and administrative responsibilities.
Efficient communicator and people interactive person.
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and proofreading skills
Interpersonal skills
Timemanagement skills
Ability to pay attention to details
Organization skills
Ability to multitask

Educational Qualification:

Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.

Fighting cancer calls for big ideas.
We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences.

At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

TogetherWeFight