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Associate - Mohali district, India - Indian School of Business
Description
Job Purpose
Process Management for material and efficient management of payment cycles to vendors
Job Outline
The individual will be responsible for process management for material, invoice posting and lead time reduction, generating MIS, vendor management and management of cab and hotel reservation service.
Job Specification
Knowledge:
Qualification
Graduate/MBA
Skills:
Technical
Excellent knowledge of SAP and Excel
Behavioural
Excellent interpersonal skills and good knowledge of English
Experience:
5 – 10 years
Job Interface/Relationships:
Internal
External
S.N
Key Responsibilities
% Time Spent
1
Material Process Management
25%
2
Reduction in lead time for GRNs
15%
3
Reduction in lead time for GRN2 to payment advice
20%
4
Managing cab hiring process for both campuses
10%
5
Vendor Management, including processing feedbacks and vendor rating
10%
6
MIS Report generation and management
10%
7
Hotel process management for both campuses
10%
SN
KeyResultArea
KeyPerformanceIndicator
Measure
Weightage
1
Material Process Management
Physical verification of materials on arrival at campus, checking quantity and specification as per PO.
In case of any defect, breakage or short quantity then inform to vendor and buyer for timely replacement.
Error percentage in acceptance of material of poor quality. Should not be more than 0.5%
25%
2
Reduction in lead time for GRNs
Tracking of open GRN 2 / Service entry and coordination with user dept. for completion of GRN 2/ service entry & payment advise process in SAP
Percentage Reduction of lead time between GRN 1 & 2. Up-to 10% desired
15%
3
Reduction in lead time from GRN2 to payment advice
Tracking of open payment submitted in finance and coordination with finance dept. for releasing of payment to vendors.
(b) Follow up with vendor for invoice submissions of service/material delivered.
Percentage reduction in lead time from GRN2 to payment advice. Up-to 20% reduction is desired
20%
4
Managing cab hire process for both campuses
Work closely with Ola and Uber team to make sure user will not face any issue during cabs travels.Billing and payment process handling for Ola and Uber
Management of complaints within specified time and timely payment of bills.
10%
5
Vendor Management
Vendor data management
(i) Adding new vendor in vendor master
(ii) Categorization of vendors
(iii) vendor rating and feedback
Errors in vendor related data and following up with purchasers on feedback submission. Zero error is desired
10%
6
Generation of MIS
Tracking and sharing report with team for open PRs, POs, GRNs and payments.
(b) Weekly internal team review data preparation
(c) Monthly Commercial MIS preparations for Mohali and Hyderabad
(d) Sharing the report with internal customer as and when required
Consistency in generation of report by 3rd of every month
10%
7.
Hotel reservation simplification
Dealing with hotel groups for events and conference related requirement and contract negotiation/ finalization.
Smooth execution of reservations and timely signing of contracts
10%
Any Other Significant Input
NIL
