Front Desk Receptionist - Hyderabad, India - Srishti Software

Srishti Software

Verified Company

Hyderabad, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Title:
Front Office Executive

Job Summary:

Provides support for reception and guest services, overseeing the front office operations, mail services, upkeep & maintenance, meeting rooms management.

Essential Job Duties & Responsibilities:

Support all access (Contractor Access badges, visitor badges etc) related transaction including but not limited to addition, deletion, or update records in CRMS/DRMS for IBM direct suppliers.
Based on request, reconcile the badges, assets and keys assigned to Supplier Personnel.
Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Coordinate video and/or web conferencing as needed.
Scheduling and confirming appointments, meetings, and events.
Perform frequent facility walk throughs to ensure upkeep & maintenance within the premises are maintained at acceptable standards
Coordinates catering for meeting and events, approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
Coordinate office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition and coordinate for periodical maintenance/services
Maintains records and logs of service requests and tracks their status.
Coordinate for arranging convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
Interaction with employees for taking feedbacks/surveys.
Support other administrative works which includes but not limited to social activities and events which cultivate a sense of community and celebrate diversity and cultural heritage, audio visual support, event management, capturing the voice of the employees.