Administration and Finance Officer, India - New Delhi, India - Viamo

Description

More than 96% of the world's population has access to a mobile phone, meaning it is now
possible to reach nearly every single person on the planet.

Yet* 3 billion people living in emerging markets* still lack access to relevant, timely, and engaging information in their local languages, and their voices remain underheard.

The organizations that serve them lack the technology and capacity to reach them, and many are unaware of* the power of mobile technology* to meet their organizational goals.

With more than
35 million people reached in 2021 alone, we are well on our way to meeting our goal of reaching 50M people annually by 2023.

You will provide administration and operations support for Viamo's activities, maintaining and controlling the completeness and accuracy of local finances and administration for the India office.

• Administer and monitor the financial system to ensure that the finances are maintained in an accurate and timely manner;
• Ensure compliance with relevant accounting policies & procedures;
• Post all transactions on Quickbooks
• Perform bank reconciliations on Quickbooks
• Ensure preparation of reports to send to the Regional Finance team for consolidation and treatment and as required;
• Prepare monthly cash flow request
• Assist in reviewing and maintaining financial documents;
• Review the monthly project invoices for correct allocation;
• Ensure local tax preparation and declaration in collaboration with our local consultant firm;
• Support project or organizational audit;
• Cash Management;
• Manage petty cash in the office, ensuring compliance from program staff;
• Update financial spreadsheets with daily transactions
• Prepare and request monthly cash flow for the operational and functional expenses of the India office with the Country Director;
• Prepare local payments following the procedure (payment voucher + backup, signature process, and request of authorization payment)
• Conduct reconciliation on monthly basis for control purposes and submit all projectrelated receipts and invoices to F&A and save them on Viamo Drive
• Track and reconcile bank statements
• Support processing of monthly payroll and keep organized records
• Local Vendor's supplies and management;
• Prepare contracts and purchase orders for services, resources, or materials;
• Follow up delivery and certification of goods received;
• Communicate with suppliers and consultants on financial matters including followup on payments to creditors;
• Compliance;
• Experience related to tax matters
• Withholding and further disposal of Income tax
• Salaries
• Withholding and further disposal of Income tax
• Vendors,
• Income tax Filing (Monthly, Quarterly, Annually)
• Sales Tax filing (Monthly, Quarterly, Annually)
• Annual Return Filing
• Experience related to handling Government Statutory Requirements.
• Handling External Audits from fieldwork to finalization of the report.

• Logistic support:
• Carry out general office administration services
• Perform general office clerk duties and errands.
• Organize travel by booking accommodations and reservations as required.
• Coordinate events as necessary.
• Maintain supply inventory for project(s).
• Manage the procurement process in collaboration with the F&A team
• Maintain office equipment as needed
• Create, maintain, and enter information into Viamo databases.
• Create memo templates when necessary, and support with marketing presentations
• Organize and maintain contract inventory for local suppliers
• Support local recruitment processes
• Organize office team monthly meetings

• General Support
• Perform such other related duties as assigned by Country Director

• Financial Management and Support
• Accurate monitoring of the financial system
• Bank account reconciliations are up to date and matching with the cash book
• Nepal Expenses folder on Drive (bills and payments) has all expense receipts and is up to date
• Monthly cash flow requests sent in on time
• Effective cash management
• Petty cash
• Balance expenses within petty cash

• Reports to Viamo Country Director, India, and works in close coordination with Regional Accountant, Asia

• Relevant university degree in accounting/finance/commerce
• At least 2 years of working experience in a related field
• Excellent written and oral communication skills in English, customer service skills
• Excellent computer literacy skills, including skills in Quickbooks, Word, Excel, PowerPoint, Google