Administration Executive - Bengaluru, Karnataka, India - Givaudan

Givaudan

Verified Company

Bengaluru, Karnataka, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Step into our world of creativity and joy

Administration Executive

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
In this role
As an
Administration Executive you will be responsible to perform administrative and clerical tasks in order to ensure efficient operations of the plant/ office/business unit and support personnel in their duties, according to company's policies and local requirements.
You will be based at our manufacturing site in
Bangalore-Jigani.

Sounds interesting? It could well be your perfect opportunity if, like us, you always aim to exceed customer needs, deliver value and are skilled at fostering strong relationships.

In this exciting role you will be responsible for:

Office Administration

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing Repairs
Handling the courier operations and ensure dispatch and receipt of necessary items on time
Handling liasoning with local statutory authorities and ensuring compliances are fulfilled on regular basis.

Personal Assistance

Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
Make travel arrangements for staff if required.
Take responsibility of the Executive Assistant duties for the Site Operations Director.

Communication

Receive phone calls and redirect callers to the desired recipients
Take and distribute accurate messages

Reporting

File and retrieve documents and reference materials, conduct research, collect and analyse data to prepare reports and documents
Revise and suggest improvements to processes and recordkeeping systems

People Management

May guide off roll administrative support staff

You?

Are you a great communicator with excellent organizational skills, who is comfortable in a matrix structure? If you also possess strong negotiation skills and are keen to collaborate and develop alongside teams who are as passionate as you are, then come join us and impact your world

Your professional profile includes:

Full time Graduation in any discipline
Computer literacy (and English communication is a must)
Fluency in local language is necessary to perform this job.
Overall 67 years of experience in administrative support role
Good time management and Good interpersonal skills
At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring teamwork culture where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world

Remote working:

On-site