Office Asst./office Exe - Mumbai, India - GENERAL IMPORT COMPANY

Description

General Imports

Position Description

Function
:
Office Asst./Office Exe. (Support, Admin, Front Desk)

Location
:
Mumbai

• Position: Executive/Sr. Executive

-
POSITION OVERVIEW

Purpose:
Responsible for office Support operations to key Functions, Admin Functions and Managing Front desk/Other Miscellaneous functions.


Key Responsibilities:


Accounts & HR Related Function:

• Daily Payment Followup as per SOP with Customers & Brokers. Reporting the Same back to Accounts Team.
• Updation of Various Payment Followup Excel Database/Sheets.
• Supporting Accounts Function with Bank Related Work.
• Support in HR Functions. Providing Offer, Appointment & Confirmation Letters Etc.

Sales & Logistics Related:

• Play a supporting role in Key functions of Sales Coordination, Logistics & Billing Department in Absence of personnel.
• Providing Sales Quotes & Followups, Data Entry in Excel Sheets
• Making Invoices & Taking Local Purchase Entry in ERP. Preparing Dispatch Documents & Sending to Warehouse, Email of Documents to Customers Etc.,

Admin, Front Desk & Miscellaneous Function:

• Provide secretarial support to the Director and Reporting Managers so as to enable their productivity and effective utilization of time.
• Other Functions include reception, attending telephone, courier, consumables, office upkeep, Office Stationary, Pantry/Canteen Refreshments Management
• Manage Annual AMC Contracts & Service Facilities concerning various office, Warehouse Facilities/requirements & that of Directors (AC Maintenance, Pest Control, Internet & Cable, Car Service, Water Purifiers Etc.,)
• Plan and execute events in office. Employee & Management Birthdays, Celebration of Festivals, Games Etc.,
• Any other work assigned by the Management.

Direct Reports:
Operations Manager


Other Reports to:
Accounts Manager & Director


Key Measures:

• Effective Communication
• Timely Reporting
• Multi-Tasking
• Oratory Skills

-
PERSON OVERVIEW

Qualifications:
Any Diploma/Graduate


Experience:
1+ years of experience in managing Office Functions


Essential Attributes (Experience/ exposure characteristics):

• Working knowledge of MS Office
• Good Written and verbal communication in English, Hindi, Marathi
• Team Player, Logical, Professional
• Presentable, Polite

Job Types:
Full-time, Regular / Permanent


Salary:
₹16, ₹25,000.00 per month


Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

Microsoft Office: 2 years (preferred)
- total work: 2 years (preferred)


Language:

• Hindi, English (preferred)
• English (preferred)
• Health insurance