Company Secretary - Gurugram, Haryana, India - Forward Eye Technologies

Forward Eye Technologies

Verified Company

Gurugram, Haryana, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Position Overview:

A Company Secretary plays a vital role in ensuring compliance with statutory and regulatory requirements and facilitating effective communication between the board of directors, management, and shareholders.

They serve as a key advisor on corporate governance, legal matters, and company law, providing support to the board and senior management in decision-making processes.

The Company Secretary acts as a custodian of corporate records and maintains the integrity of corporate governance practices within the organization.

Key Responsibilities:

Corporate Governance:
Advise the board of directors and senior management on corporate governance best practices, regulatory requirements, and compliance obligations.
Organize and facilitate board and committee meetings, including preparing agendas, collating board packs, and drafting minutes.
Ensure compliance with corporate governance principles, codes, and guidelines applicable to the organization.
Regulatory Compliance:
Monitor changes in company law, corporate governance standards, and regulatory requirements, and assess their impact on the organization.
Ensure compliance with statutory and regulatory filings, including annual returns, financial statements, and other disclosures.
Liaise with regulatory authorities, such as the Companies Registry, Stock Exchanges, and regulatory bodies, on behalf of the company.
Legal Advisory:
Provide legal advice and guidance on corporate legal matters, contracts, agreements, and other legal documents.
Review and negotiate contracts, agreements, and legal documents to protect the interests of the company and mitigate legal risks.
Collaborate with external legal counsel on complex legal matters and litigation cases, as required.
Shareholder Relations:
Serve as a point of contact for shareholders, investors, and other stakeholders, addressing their queries and concerns in a timely and professional manner.
Coordinate shareholder meetings, including the annual general meeting (AGM), and ensure compliance with meeting formalities and voting procedures.
Manage shareholder communications, proxy voting, and shareholder engagement initiatives.
Corporate Records Management:
Maintain accurate and uptodate corporate records, including company registers, minutes of meetings, resolutions, and other corporate documents.
Ensure the safekeeping of corporate seals, certificates, and legal documents, and manage access to confidential information.
Facilitate the dissemination of corporate information to relevant stakeholders in accordance with legal and regulatory requirements.
Risk Management:
Identify, assess, and mitigate legal and compliance risks affecting the organization's operations and reputation.
Develop and implement risk management policies, procedures, and controls to safeguard the company's interests and assets.
Report on legal and compliance risks to the board and senior management and recommend appropriate risk mitigation measures.

Qualifications and Skills:

Bachelor's degree in law, business administration, or related field. A professional qualification as a Company Secretary (e.g., ICSA) is preferred.
Several years of experience in corporate governance, legal advisory, or company secretarial roles, preferably in a listed company or regulated environment.
Strong understanding of company law, corporate governance principles, and regulatory requirements.
Excellent communication, interpersonal, and negotiation skills.
Ability to work effectively under pressure, manage multiple priorities, and meet deadlines.
High level of integrity, professionalism, and confidentiality.
Proficiency in MS Office and corporate governance software/tools.